# Administrative Assistant at Roche

Roche is hiring an Administrative Assistant in Warsaw, Poland. Level rates it Little AI ●○○○; you can [apply on Roche](https://jobsbylevel.com/go/47bda5b7-84ea-4dbe-a35a-9c915b3adc51?utm_medium=ai-agent).

AI Level 1, AI centrality 37 out of 100. Warsaw.

## Details

- Company: [Roche](https://jobsbylevel.com/companies/roche)
- AI level: AI Level 1 (score 37 out of 100)
- Location: Warsaw
- Posted: November 5, 2026
- Apply: https://jobsbylevel.com/go/47bda5b7-84ea-4dbe-a35a-9c915b3adc51?utm_medium=ai-agent
- Free CV review for this job: https://jobsbylevel.com/cv-review?job=administrative-assistant-at-roche-903b25

## Description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. The Position Administrative Assistant – Global Procurement Warsaw and Madrid Sites Office Location: Warsaw Work Model: Hybrid (min. 2 days per week in the office) The Administrative Assistant provides administrative, operational, and business support across Global Procurement (GP) in particular for the Warsaw and Madrid sites and its leadership team, partnering closely with global and local stakeholders. Working as a key member of the Global Procurement Warsaw and Madrid sites, the Business Support network and the GP Enablement Chapter, this role drives order, consistency, continuity, and process alignment for GP Warsaw and Madrid linked to the other global sites. The position requires a proactive, autonomous, positive and professional candidate capable of managing complex priorities across multiple chapters and needs, solving operational challenges with minimal direction, and delivering solutions that support strategic procurement objectives. The Opportunity: Executive & Leadership Team (LT) Support Coordinate end-to-end global travel arrangements, including detailed flight itineraries, accommodation, ground transportation, and visa/entry documentation. Prepare, process, and reconcile comprehensive travel and business expense reports through settlement. Serve as the primary point of contact and administrative subject matter specialist for the leadership team and functional area. Maintain strict confidentiality regarding sensitive organizational, personnel, and strategic business information. Event & Meeting Management Plan and execute end-to-end logistics for internal and off-site meetings, Leadership Team sessions, regional calls, Global Town Halls, and multi-day functional workshops. Coordinate venue sourcing, technical setup, vendor negotiations, and catering arrangements for on-site and virtual events. Attend key functional meetings to capture and distribute comprehensive meeting minutes and rigorously track follow-up action items through completion. Procurement Operations & Financial Administration Oversee purchase order (PO) creation, invoice processing, cross-charging, and monthly accruals in enterprise procurement systems (e.g., myBuy, SAP). Track and monitor departmental budgets, including invoices and spend for contracted procurement workforces and external service providers. Administer departmental time-tracking and attendance management systems. Data Analysis, Reporting & Communications Research, compile, and analyze complex procurement data and trends from disparate systems to support management decision-making. Develop professional presentations, executive dashboards, and operational reporting templates for leadership reviews. Draft, edit, and initiate routine and non-routine business correspondence, memorandums, and organizational announcements. Design and standardize documentation, templates, and operational policies to enhance operational efficiency. Operational Excellence & Team Integration Organize and maintain departmental distribution lists, shared drives, and intranet sites (e.g., Google Sites, cloud repositories). Coordinate onboarding and offboarding activities for new team members and contractors to ensure smooth integration. Collaborate actively with global administrative peers to harmonize best practices, eliminate duplicate work, and optimize procurement workflows. Provide peer mentoring and informal supervisory/coordination support within the administrative team as needed. Mindset & Behavioral Competencies Enterprise Thinker: Connects

The description is cut here. Read the full offer: https://jobsbylevel.com/jobs/administrative-assistant-at-roche-903b25

Source: https://jobsbylevel.com/jobs/administrative-assistant-at-roche-903b25

## Cite this page

Level. https://jobsbylevel.com/jobs/administrative-assistant-at-roche-903b25.

Get job alerts: https://jobsbylevel.com/newsletter