# Crew Coordinator at Milaha

Milaha is hiring a Crew Coordinator. Level rates it Little AI ●○○○; you can [apply on Milaha](https://jobsbylevel.com/go/9cc5e7f6-251d-4639-ae9f-bbe17decdb5c?utm_medium=ai-agent).

AI Level 1, AI centrality 0 out of 100. Qatar.

## Details

- Company: [Milaha](https://jobsbylevel.com/companies/milaha)
- AI level: AI Level 1 (score 0 out of 100)
- Location: Qatar
- Posted: November 12, 2026
- Apply: https://jobsbylevel.com/go/9cc5e7f6-251d-4639-ae9f-bbe17decdb5c?utm_medium=ai-agent
- Free CV review for this job: https://jobsbylevel.com/cv-review?job=crew-coordinator-at-milaha-0ebcdc

## Prepare for this job

The job page lists 5 likely interview questions for this offer, with a CV checklist: https://jobsbylevel.com/jobs/crew-coordinator-at-milaha-0ebcdc

## Description

Communication Internal Communication: - Human Resources Department/ Purchase /Stores/ Payroll / Immigration / Accounts/Logistics/Fleet & Technical teams - Commercial team Purpose: - Arranging crew cash advances, payroll inclusion, payroll checklist for all marine staff (every 15 days), bringing to conclusion and payment disputes personnel files, Oracle inputs, salary certificates, service certificates, employment contracts, passage orders, salary revision /promotion/reimbursement memos or any other duties - Provide data, metrics and information for internal, external 3rd party and tender information requests External Communication: - Specialist Employment Agencies - Crew Mobilization Related Agencies (e.g. Nakilat, Navigation, Doha heliport, Ras Laffan Port Authority) - Clients - Oil & Gas Majors (e.g. QP, RASGAS, Shell, Qatar Gas, Oxy etc.) - Travel Agents - Qatar Petroleum approved training centers - Ministry of Business and Trade (Qatar Flag State Authorities) - Direct Recruiting of Seafarers - Medical Arrangements - Hotels Purpose: - Develop and maintain relationships with foreign agencies for the supply of personnel - Preparing visas and gate passes (pre and post mobilization) - Prior notification in advance of crew roster and supply of any requested information regarding pre-and post mobilization - Arranging air tickets for arrival and departure to international destinations and ensuring relevant visa requirements are met for incoming crews - Arrangement of mandatory offshore courses and certification as per legal and contractual requirements - Applying for vessel's certificates, exemptions, extensions, Officers Endorsements and any vessel related queries - Searching for candidates through internet, application through company's website, scrutinizing resumes of these seafarers, communicating, interviewing, verifying authenticity of certification through the Flag state authorities of their country. - Arranging doctor/ hospital visits for seafarers during any onboard medical aliments/ emergency situations. Including arranging for Medivac procedures - Selection of appropriate hotels to accommodate crews, the arrangement of transport from hotel to airport, heliport, agencies, and ports etc. Occupational Health & Safety and Environment Accountability: Are accountable for their acts and omissions. Responsibility: To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses. Authority: To stop work if they think the work is unsafe. Key Roles & Responsibilities • Actively recruit crews from the international market place in order to meet crewing requirements for all contracts via agencies, job boards, internet and other means • Be first point of contact for potential employees, vet and authenticate resumes and qualification/certifications with issuing bodies and provide information for recruitment agencies, potential and existing employees including assisting with external enquiries • Conduct one-on-one interview in English with candidates from all countries to ascertain technical knowledge, suitability of the applicant and breadth of experience • Arrange all security passes, port passes and certificates required by Qatar Ports and organize immigration and visas via government departments. Coordinate with Port authorities to obtain approvals and clearances • Issue personal protective equipment during the induction phase, coordinate maintenance of equipment stock and replenishment of items • Negotiate salary and employment contract details for new employees, negotiate the same for existing and extending personnel. Issue company ID, security passes and competency cards (e.g. HUET) • Arrange flights, transportation and accommodation for joining and off signing crew • Maintain comprehensive personnel database that meets company manning demands and concurrently complies with ISM, ISO and OHSAS codes of practice to which the company subscribes • Follow up fleet

The description is cut here. Read the full offer: https://jobsbylevel.com/jobs/crew-coordinator-at-milaha-0ebcdc

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