# Executive Assistant / Office Manager at Flow

Flow is hiring an Executive Assistant / Office Manager in New York, United States. It pays $90k-$105k a year and Level rates it Little AI ●○○○; you can [apply on Flow](https://jobsbylevel.com/go/deb7b6e1-a8e8-44c2-b57d-2151b45dadeb?utm_medium=ai-agent).

AI Level 1, AI centrality 37 out of 100. New York, NY.

## Details

- Company: [Flow](https://jobsbylevel.com/companies/flow)
- AI level: AI Level 1 (score 37 out of 100)
- Location: New York, NY
- Salary: $90k-$105k
- Posted: November 6, 2026
- Apply: https://jobsbylevel.com/go/deb7b6e1-a8e8-44c2-b57d-2151b45dadeb?utm_medium=ai-agent
- Free CV review for this job: https://jobsbylevel.com/cv-review?job=executive-assistant-office-manager-at-flow-c2b786

## Description

About the Company At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place. About the Role: This is a hybrid Executive Assistant and Office Manager role. You will be the operational backbone of the New York office and the day-to-day right-hand to senior leaders. On the EA side, we want someone who is hands-on, who takes real ownership of People, Finance, and Legal work and projects alongside us, and who acts as a thought partner: someone who spots what needs to happen, pushes back when something looks off, and helps us decide what to do next. The office side is just as important. You make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations. You will report to and partner closely with the People team. This is an on-site, full-time role. Responsibilities Executive Support & Thought Partnership Provide full executive assistant support to senior leaders including calendar and inbox management, travel, scheduling, and meeting preparation Act as a thought partner, not just an executor: anticipate needs, flag risks and conflicts early, offer a point of view, and help leaders prioritize Take on real work across People, Finance, and Legal, including special projects, analysis, document preparation, and tracking deliverables through to completion Handle highly confidential information with discretion and sound judgment Office & Space Management Own the physical state of the office at all times: common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready Coordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end: identify, source, schedule, and follow through to completion Manage all vendor relationships, including cleaning services, office supplies, plants, and repairs; you own the relationship and the quality of their output Manage mail, packages, and deliveries Track office expenses, including lunch support, cleaning, supplies, and other recurring costs Manage the visitor and guest experience Maintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teams New Hire Experience & HR Support Own the full new hire arrival experience: desk setup, welcome materials, equipment coordination, and first day communications Be the go-to resource for new hires beyond day one, helping them acclimate, understand the office, and know how to get what they need Partner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning Serve as a key point of contact for employees and managers on day-to-day office questions Events & Culture Own all office events end-to-end: happy hours, team events, giveback events, and internal gatherings Handle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management Champion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every day Ideal Background 5+ years of

The description is cut here. Read the full offer: https://jobsbylevel.com/jobs/executive-assistant-office-manager-at-flow-c2b786

Source: https://jobsbylevel.com/jobs/executive-assistant-office-manager-at-flow-c2b786

## Cite this page

Level. https://jobsbylevel.com/jobs/executive-assistant-office-manager-at-flow-c2b786.

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