# Investment Banking Divison - Assistant / Junior Office Coordinator (Warsaw) at Morgan Stanley

Morgan Stanley is hiring an Investment Banking Divison - Assistant / Junior Office Coordinator (Warsaw) (Poland). Level rates it Little AI ●○○○; you can [apply on Morgan Stanley](https://jobsbylevel.com/go/79ade0c1-76d9-4a24-96df-5a4c14d1b3f0?utm_medium=ai-agent).

AI Level 1, AI centrality 37 out of 100. Warsaw, Poland.

## Details

- Company: [Morgan Stanley](https://jobsbylevel.com/companies/morgan-stanley)
- AI level: AI Level 1 (score 37 out of 100)
- Location: Warsaw, Poland
- Posted: November 3, 2026
- Apply: https://jobsbylevel.com/go/79ade0c1-76d9-4a24-96df-5a4c14d1b3f0?utm_medium=ai-agent
- Free CV review for this job: https://jobsbylevel.com/cv-review?job=investment-banking-divison-assistant-junior-office-coordinator-warsaw-at-morgan-stanley-548342

## Description

Investment Banking Divison - Assistant / Junior Office Coordinator Warsaw We’re seeking someone to join our team as an Assistant / Junior Office Coordinator. The role will have a dual reporting - locally to Head of IBD Poland, and to EMEA Assistant Manager in London IBD. The role combines Team assistant`s and Office management responsibilities. The role is a point contact for all Firm`s departments from other offices, specifically, for IBD, Corporate Services, Financial control group, HR etc. Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world. What you'll do in the role: Team Assistant Handling telephone calls and fax Meetings scheduling Coordinating conference calls, travel arrangements, special events for the department/team Collate and manage vacation schedule for the team Typing, copying, binding Create and maintain filing system Welcoming and attending to guests; Reservation and maintenance of conference area and meeting rooms; perform regular room checks Organizing logistics for meetings including catering, in coordination with housekeeping and cleaning services; Set-up of audio conferencing; Update and maintain a client / counterparties database Business Travel Support Preparation and processing of expense reports in a timely fashion ensuring adherence to Firm and IBD policy. Office management Business unit liaison - establish and fulfil the BU’s property, facility and administration requirements in a timely manner, including co-ordination with the relevant Corporate Services (CS) department representatives Corporate Real Estate –Co-ordination of space plan/CAD updates in line with BU staffing projections as applicable, providing regular updates to CS in head office. Facility Management / Building Operations - Control/monitoring maintenance programs. Point of call in case of BMS- and facility alarms. Moves and changes – arrange and coordinate in conjunction with London all moves and changes. Health & Safety – Support the establishment and maintain a program for the local office in line with Firm policy that also accommodates local requirements & regulations. Reporting of and response to all Health & Safety related occurrences to the local emergency response agencies and communicate to the London H & S team. Act as Fire Marshal and First Aider. Ensuring smooth running of the areas (Mailroom, Postal and Courier Services; Reception / Switchboard; Archives; Subscription co-ordination) Vendor relationships - liaise with the local providers of services as and when required (in coordination with the relevant business units) Finance/Controllers – Liaise with Finance on cost centre, space and occupancy reporting as applicable. Co-ordination with IT to ensure that IT impact is incorporated and represented in CS projects and reporting. Corporate travel – Liaise with Corporate Services London in respect of corporate travel requirements. Insurance - Assist in the coordination of office insurance coverage with the local business unit liaison, local brokers and the Firm’s insurance specialists. Point of contact - act as a generic point of contact for the office in respect of the significant ad hoc tasks that arise. Invoice management - Preparation and processing of invoices to meet payment deadlines. WHAT YOU CAN EXPECT FROM MORGAN STANLEY: At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity

The description is cut here. Read the full offer: https://jobsbylevel.com/jobs/investment-banking-divison-assistant-junior-office-coordinator-warsaw-at-morgan-stanley-548342

Source: https://jobsbylevel.com/jobs/investment-banking-divison-assistant-junior-office-coordinator-warsaw-at-morgan-stanley-548342

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