# Office Assistant F/M at Airbus

Airbus is hiring an Office Assistant F/M in Krakow, Poland. Level rates it Little AI ●○○○; you can [apply on Airbus](https://jobsbylevel.com/go/27bec91f-3372-4c30-90ea-004b560c9873?utm_medium=ai-agent).

AI Level 1, AI centrality 0 out of 100. Krakow.

## Details

- Company: [Airbus](https://jobsbylevel.com/companies/airbus)
- AI level: AI Level 1 (score 0 out of 100)
- Location: Krakow
- Posted: October 14, 2026
- Apply: https://jobsbylevel.com/go/27bec91f-3372-4c30-90ea-004b560c9873?utm_medium=ai-agent
- Free CV review for this job: https://jobsbylevel.com/cv-review?job=office-assistant-f-m-at-airbus-01c23a

## Prepare for this job

The job page lists 5 likely interview questions for this offer, with a CV checklist: https://jobsbylevel.com/jobs/office-assistant-f-m-at-airbus-01c23a

## Description

Job Description: As part of Airbus’s ambition to grow a proficient and competitive Engineering organisation, we are launching a Commercial Aircraft Engineering Center in Poland. This initiative aims at leveraging Poland’s talent pool and technological ecosystem, specifically in the field of Propulsion systems, while supporting our broader Engineering workload and competitiveness requirements, and reinforcing Airbus’ strategic engagement with Poland. Role Overview As the Office Assistant for the new Airbus Commercial Engineering Center in Krakow, you will play a pivotal role in ensuring the seamless daily operations of our newly established office. You will serve as the organizational heartbeat of the facility, ensuring a welcoming, efficient, and well-maintained environment for our team and visitors. In this dynamic position, you will act as the operational bridge between the Krakow center and local vendors, while providing vital administrative support to the Managing Director and site leadership. You will join a pioneering team where we connect performance and care , ensuring that this new center becomes a "Chamber of Reference" for aeronautical design and innovation. Key Responsibilities 1. Office Operations, Procurement & Logistics Procurement Management: Act as the dedicated single point of contact for the Krakow entity, managing all local purchase requests, tracking orders, and handling procurement administration. Inventory & Supplies: Monitor inventory levels and oversee regular ordering of office supplies, stationery, and kitchen amenities (coffee, tea, snacks, refreshments). Logistics & Mail: Coordinate incoming and outgoing courier shipments, sort and distribute packages and daily mail efficiently. Daily Facility Upkeep: Perform routine checks of common areas (kitchen, lounge, open space) to maintain a professional, organized, and clean working environment. 2. Onboarding, Employee Support & Reception First Point of Contact: Serve as the primary "helpdesk" and welcoming face for employees, handling everyday inquiries and acting as the operational bridge for internal site activities. Onboarding Logistics: Prepare workstations and physical arrangements for new hires, including desk setups, coordination with IT and HR, as well as issuing access badges. Guest Hospitality & Reception: Warmly welcome clients, visitors, interview candidates, and external stakeholders visiting the center. 3. Coordination, Events & Executive Support Meeting Setup: Book conference rooms, and arrange catering for internal and external meetings. Vendor & Facility Management: Serve as the primary liaison for facility management, cleaning services, building maintenance, and external contractors. Event Planning: Assist in organizing internal celebrations, company parties, team-building activities, and corporate events. Executive Assistance: Provide direct administrative and operational support to the Managing Director by handling daily tasks, administrative routines, and schedule adjustments. The Ideal Profile Education & Experience Education: Bachelor’s degree in Business Administration, Logistics, Hospitality, or a related field preferred. Experience: Minimum of 2 years of experience in an Office Assistant, Receptionist, Facility Coordinator, or Administrative Role, ideally within an international corporate, tech, or engineering environment. Technical Competencies Tools & Systems: Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace; experience with corporate ticketing or procurement platforms (e.g., SAP) is a plus. Languages: Fluent in Polish and English (both written and spoken) for daily communication in a multinational environment. Process Orientation: Ability to handle administrative routines, inventory tracking, basic budgeting, and vendor coordination smoothly. Soft Skills Customer-Centric & Service Mindset: Enthusiastic, approachable, and proactive in helping others, creating a positive atmosphere for the team and

The description is cut here. Read the full offer: https://jobsbylevel.com/jobs/office-assistant-f-m-at-airbus-01c23a

Source: https://jobsbylevel.com/jobs/office-assistant-f-m-at-airbus-01c23a

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