# Office Manager & Security Coordinator at Cohere

Cohere is hiring an Office Manager & Security Coordinator in Ottawa, Canada. It pays CAD 115k-CAD 140k a year and Level rates it Little AI ●○○○; you can [apply on Level](https://jobsbylevel.com/go/7bb4e097-c590-4c18-a41c-c81c1525fec3).

AI Level 1, AI centrality 20 out of 100. Ottawa.

## Details

- Company: [Cohere](https://jobsbylevel.com/companies/cohere)
- AI level: AI Level 1 (score 20 out of 100)
- Location: Ottawa
- Salary: CAD 115k-CAD 140k
- Posted: October 8, 2026
- Apply: https://jobsbylevel.com/go/7bb4e097-c590-4c18-a41c-c81c1525fec3

## Description

Who are we? Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems. We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft. We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us! Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment. Key Responsibilities: Front-Facing Operations & Vendor Management: Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates Handle shipping and logistics, including laptop distribution for new hires and managing returns Security Compliance & Protocol Implementation: Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements Oversee security screening processes for employees, contractors, and visitors Enforce access controls, secure storage, and transmission protocols for sensitive materials Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required Maintain accurate security records, including clearance coordination, training logs, and incident reports Provide back up to the Company Security Officer Office Management & Inventory: Maintain food, office, and cleaning supply levels; track usage and reorder proactively Conduct office tours and serve as primary in-person point of contact for new employees Oversee incoming/outgoing mail and package handling Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics Events, Culture & Community: Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale Manage event execution with security considerations for internal and external gatherings Coordinate guest experiences and visitor logistics Oversee mail management and package handling Qualifications & Requirements: Mandatory Requirements: Canadian citizenship and current residency in Canada Valid Reliability Status with familiarity with CSP/PSPC frameworks 2+ years of experience in security operations (government/industrial security preferred) Preferred Qualifications: Experience managing vendors, facilities, and office operations Familiarity with government contract security requirements Strong event planning and community engagement skills Excellent communication and interpersonal abilities Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance. Full-Time Employees at

The description is cut here. Read the full offer: https://jobsbylevel.com/jobs/office-manager-security-coordinator-at-cohere-8ab141

Source: https://jobsbylevel.com/jobs/office-manager-security-coordinator-at-cohere-8ab141

## Cite this page

Level. https://jobsbylevel.com/jobs/office-manager-security-coordinator-at-cohere-8ab141.

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