# Onboarding Specialist at AESG

AESG is hiring an Onboarding Specialist in Dubai, United Arab Emirates. Level rates it Little AI ●○○○; you can [apply on AESG](https://jobsbylevel.com/go/322ab39c-5b54-45be-b10a-fdc89848ff95?utm_medium=ai-agent).

AI Level 1, AI centrality 38 out of 100. Dubai, United Arab Emirates.

## Details

- Company: [AESG](https://jobsbylevel.com/companies/aesg)
- AI level: AI Level 1 (score 38 out of 100)
- Location: Dubai, United Arab Emirates
- Posted: October 27, 2026
- Apply: https://jobsbylevel.com/go/322ab39c-5b54-45be-b10a-fdc89848ff95?utm_medium=ai-agent
- Free CV review for this job: https://jobsbylevel.com/cv-review?job=onboarding-specialist-at-aesg-7c1214

## Description

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm. We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management. We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics. JOB PURPOSE Responsible for coordinating and managing the end-to-end onboarding process for new employees. Contribute towards employee satisfaction through effective onboarding processes. Complete tasks effectively within agreed timelines in line with AESG’s HR policies and processes. QUALIFICATION / EXPERIENCE Bachelor’s degree in HR Management, Psychology or equivalent academic qualification to carry out the role. Minimum 2-3 years of experience working in the Human Resources function, supporting a fast-growing business environment. Working experience in the UAE preferred. Proficient in Microsoft Office (Word, Excel and PowerPoint) GENERAL EXPECTANCY Moderate experience and proficiency in multiple competencies. Capable of handling tasks with supervision. RESPONSIBILITIES Contract Generation Draft and generate employment contracts and offer letters in accordance with the company policies and local labour laws. Ensure accuracy and consistency of contract details such as job titles, compensation, benefits, and reporting lines. Collaborate with TA and management to update employment contract templates and ensure compliance with relevant legislation. Ensure that the contract is supported with a job description. Pre-onboarding: Generate, seek approval and issue employment contracts for new hires identified by the TA team. Coordinate with new joiners for all employment related documents, making sure to have relevant documents prior to the joining date. Sending pre-joining emails to new joiners and arrange onboarding plan in coordination with Line Manager and internal stakeholders (e.g., IT, HSE). Responsible for preparing an Onboarding schedule for Senior roles for their first thre weeks in consultation with Line Managers and relevant Departments. Prepare and assist with the Onboarding kit, arranging the workstation, coordinate with various stakeholders including Admin and IT. Ensure the new starter checklist is updated before the joining date. Coordinate with the Travel team for Flight and hotel booking of overseas candidates. Coordinate with agencies (third party) for certificate attestation and visa purposes if they are relocating to UAE/KSA from another country. Coordinate with IT and other involved stakeholders on corporate emails creation, software requests and NetSuite licenses and ensure the completion of all related pre-onboarding IT processes. Notifying the Team, Line managers and IT on confirmed start date of candidate by blocking their calendars well in advance. Assist in pre-employment processes (coordinate with the Line Managers and other involved stakeholders to get the relevant updates on the onboarding agenda and ensure all required tools are in place) On-boarding / HR correspondence Create employee profiles on the HRIS Update progress of pre-joining and joining tasks completion status on MS Team Send weekly new joiner report to Marketing team for update on HIVE. Send weekly onboarding reports to the Heads of Divisions. Maintain employee records and ensure all employment documents are saved in individual employee folders (e.g., Employment contracts, Addendums,

The description is cut here. Read the full offer: https://jobsbylevel.com/jobs/onboarding-specialist-at-aesg-7c1214

Source: https://jobsbylevel.com/jobs/onboarding-specialist-at-aesg-7c1214

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