Administrative Assistant - Libya

Are you organized, detail-oriented, and enjoy keeping things running seamlessly behind the scenes? We are seeking an Administrative Assistant to join our dynamic team. You will be at the heart of our operations, providing essential support to our team and managing daily administrative tasks. If you thrive in a fast-paced office environment and have a knack for multitasking, this is the role for you!

ABOUT ASTRAZENECA

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialization of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

Join a high-performing team, empowered to cut through the noise and drive real change. Our agility and pace, coupled with scientific focus, powers us to spot opportunities in the market that keep us moving forward and into new spaces.

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

ABOUT THE ROLE

Job Purpose:

As an Administrative Assistant, your primary role is to provide comprehensive administrative support to the team in Libya, ensuring smooth daily operations, efficient communication, and a professional first point of contact for internal and external stakeholders.

Key Responsibilities:

• Organize and maintain documents, records, and files in paper and electronic formats, ensuring accuracy and easy retrieval.
• Prepare reports, agendas, and meeting materials.
• Create, monitor, and manage Purchase Orders (POs) using SAP.
• Coordinate travel and accommodation arrangements, ensuring seamless travel experiences.
• Facilitate supplier onboarding and manage supplier creation processes.
• Oversee office management tasks, including mail, courier services, and maintaining office supplies inventory.
• Answer and route phone calls, respond to emails, and handle general correspondence.
• Assist with data entry, report generation, and information compilation.
• Maintain accurate contact information in departmental databases.
• Ensure confidentiality and security of files, records, and sensitive information.

Job Requirements:

Essential Criteria:

• Bachelor's degree in a relevant discipline.
• 1–3 years of proven experience as an Administrative Assistant, Office Manager, or similar role in a relevant industry.
• Proficiency in MS Office, especially Excel, is a must for data management and reporting tasks.
• Experience working with SAP or similar ERP systems.
• Experience coordinating travel arrangements and supplier onboarding.
• Proficiency in both Arabic and English is required. A
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to handle multiple tasks, work proactively, and maintain confidentiality.
• Numerate and accurate, with experience operating standard office equipment.
• Flexibility, adaptability, and a team-oriented mindset.

Please note that this position is based in Tripoli, Libya and is not open for relocation; only apply if you are located in or can easily access this location.

Where can I find out more?

Our Social Media,

Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/

Follow AstraZeneca on Facebook https://www.facebook.com/astrazenecacareers/

Follow AstraZeneca on Instagram https://www.instagram.com/astrazeneca_careers/?hl=en

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.