Administrative Assistant - Web, Arts and Media (WAM)

What’s the role? 

We are seeking a highly organized Administrative Assistant to support the Head of Web, Arts and Media (WAM) within our Engineering department. This business unit includes engineering for all of Bloomberg Media, which includes Bloomberg.com, the consumer mobile app, smart TV applications and more, as well as both product and engineering teams for Bloomberg Connects, Bloomberg’s art and culture mobile app.

In this role, you will provide comprehensive executive support, maintain effective communication channels, and make informed, rapid decisions in a fast-paced environment.

The ideal candidate is proactive, independent, and detail-oriented. You possess the confidence to interact with senior leadership and maintain strict discretion regarding all confidential matters.

This position is based in our New York office, requiring three days of on-site presence per week.

We’ll trust you to: 

• Optimize the Head of WAM’s schedule to ensure maximum time efficiency and productivity.

• Coordinate travel logistics for complex domestic and international trips, providing real-time support as needed.

• Execute administrative operations, including expense approvals, newsletters, polished presentations, and workspace coordination.

• Plan departmental events and speaking engagements, managing all logistics from inception to execution.

• Produce ad hoc reports and manage special projects within established deadlines.

• Uphold professional standards and confidentiality regarding all business, team, and employee matters.

• Lead event coordination for initiatives such as town halls, AMAs, and tech talks.

• Utilize AI-generated meeting insights and takeaways to monitor progress on action items, ensuring all outstanding deliverables are tracked and followed up on effectively.

You’ll need to have: 

• 5+ years of administrative experience supporting senior-level executives.

• Strong communication skills with the ability to engage effectively with internal and external stakeholders.

• Exceptional organizational ability to manage multiple priorities in a fast-paced environment.

• Meticulous attention to detail and a proactive approach to problem-solving.

• Strategic gatekeeping expertise and time-management partnership skills.

• Proficiency in Google Workspace and Microsoft Office for seamless collaboration.

• Aptitude for AI tools to enhance organizational productivity and operational efficiency.