Billing & Administrative Officer

Thales is hiring a Billing & Administrative Officer for a remote role open to applicants in Luxembourg. Level rates it ; you can apply on Level.

Level's read on this job

Little AI ●○○○ is how Level rates this role: aI is not part of the work.
The posting lists this role as remote.
Tools and skills the posting cites include Erp, billing and order management.
Level lists 2,900+ other open roles at Thales.
The role was posted in the last few days.

AI in this role

Manage the full operational order-to-invoice process, customer billing, and related administrative tasks.

erp

billingorder-managementinvoicingcustomer-support

Les entreprises et les gouvernements comptent sur Thales pour apporter de la confiance aux milliards d’interactions numériques qu’ils établissent avec les utilisateurs. L’Activité Mondiale Identité & Sécurité Numériques (DIS) fournit des technologies et services (des logiciels sécurisés en passant par la biométrie ou encore le cryptage), qui permettent aux entreprises ainsi qu’aux gouvernements de vérifier des identités, et de protéger les données afin qu’elles restent sûres.

Order & Billing Specialist

The Order & Billing Specialist is the central point of the customer order process, managing the full operational flow from signed offer to customer invoicing. The role covers order setup, billing of consultant hours, supplier purchase orders, delivery follow-up and customer billing, while coordinating with multiple teams and systems. Strong multitasking, organization, autonomy, and attention to detail are essential.

Responsibilities

Check and set up contracts in the system.
Prepare and issue accurate client invoices in a timely manner.
Collaborate with the sales and finance teams to ensure timely month-end and year-end closing.

Process purchase orders and ensure the timely acquisition of goods and services.

Manage activities across multiple systems and complex processes, ensuring accurate and timely execution.
Resolve client queries related to billing and deliveries of goods and services.

Qualifications and Skills:

Proven experience in billing, order management, purchasing or a related administrative role.
Solid understanding of billing and purchasing processes.
Comfortable working with multiple and complex systems, tools, and processes.
Strong organizational and problem-solving skills, with excellent attention to detail.
Resilience, adaptability, and a strong ability to find practical solutions in a complex operational environment.
Strong follow-up and communication skills.
English: B2 or above
French : Fluent

Thales, entreprise Handi-Engagée, reconnait tous les talents. La diversité est notre meilleur atout. Postulez et rejoignez nous !

How we rate this

Billing & Administrative Officer at Thales rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Open the description and count.

Key facts

Billing & Administrative Officer is an open job at Thales.
Level rates this role AI Level 1 of 4: Little AI.
The role is based in Contern_EXC and is marked remote.
The job was posted on October 16, 2026.
Seniority: mid.
Applications are handled by Thales. Apply on Thales

Prepare for this job

Built from this posting and from similar jobs on Level.

Skills and AI tools this role asks for

BillingOrder ManagementInvoicingCustomer SupportErp

Questions you could be asked

Tell me about a project where billing was part of your work. What did you do?
Tell me about a project where order management was part of your work. What did you do?
Tell me about a project where invoicing was part of your work. What did you do?
Tell me about a project where customer support was part of your work. What did you do?
Walk me through how you've used Erp in your day-to-day work.

Adapt your resume

List these exact terms on your resume: Billing, Order Management, Invoicing, Customer Support, and Erp. An applicant tracking system matches the wording, not the idea.
Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.

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