Document Controller

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm.

We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

JOB PURPOSE

• Deliver comprehensive document control and records management services that prioritise accuracy, traceability and compliance, ensuring project documentation supports design and construction workflows.

• Be responsible for the management, control and distribution of project documentation across a diverse portfolio of built environment projects throughout the Middle East.

• Support project delivery from inception through handover whilst ensuring document integrity, version control and compliance with project information management standards.

QUALIFICATION / EXPERIENCE

• Degree or diploma in Business Administration, Information Management, Construction Management or related field.

• Minimum of 3 years' experience in document control within a construction, engineering or consultancy environment.

• Strong knowledge of document management principles and quality assurance processes.

• Proficiency in document control software such as:

• Aconex

• SharePoint

• BIM 360 / ACC

• Documentum or equivalent

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Understanding of ISO 19650 and information management standards.

• Familiarity with UAE / GCC construction industry practices and documentation requirements.

GENERAL EXPECTANCY

• Significant experience and advanced competencies.

• Able to work independently on complex tasks.

RESPONSIBILITIES

• Develop and maintain document control procedures, registers and filing systems across all projects.

• Create and update:

• Document registers and transmittals

• Drawing registers and revision control

• Correspondence logs and distribution matrices

• Manage document submission, review and approval workflows.

• Ensure version control and distribution of documents to relevant stakeholders.

• Maintain electronic and physical document archives.

• Support quality assurance and audit processes.

• Ensure compliance with project information management plans and standards.

PROJECT DELIVERY

• Deliver document control services in accordance with agreed project programmes.

• Participate in project coordination and document review meetings.

• Coordinate document deliverables with multidisciplinary design teams.

• Attend project reviews and quality checks.

• Support tender and construction documentation preparation through accurate document control.

• Contribute to successful delivery of multiple concurrent projects through effective document management.

BEHAVIOURAL COMPETENCIES

• Strong analytical and problem-solving skills.

• Excellent communication skills.

• Ability to work within multidisciplinary teams.

• Strong organisational and time management abilities.

• Attention to detail and commitment to quality.

• Positive and proactive attitude.

• Client-focused mindset.

• Desire to learn and develop professionally.