AmazonPosted 6d ago

Executive Assistant - 12 months contract, Auto & Manuf. IBU

Executive Assistant - 12 months contract, Auto & Manuf. IBU at Amazon scores 0 out of 100 on AI centrality, which makes it AI Level 1 of 4 (Little AI) on this board. The level measures how much of the work is AI, not seniority.

GB, Londonseniorfull-time

AI in this role

Executive Assistant to support two AWS Strategic Sales Executives with scheduling, travel, and administrative operations in Germany.

calendar-managementtravel-planningexpense-reportsstakeholder-managementorganization

Are you a seasoned Executive Assistant who is ready to take on a new challenge? Amazon is seeking a skilled, motivated and customer obsessed Executive Assistant with a history of high performance to support two AWS Strategic Sales Executives in Germany. You will own driving improvements and processes for a fast growing team while also providing high impact administrative support to the leaders of AWS Strategic Sales and Industry Specialists. Our ideal candidate is organized, agile, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations. The position requires the capacity to work successfully in a team environment while keeping abreast of business objectives, standards, and related information in order to maintain a comprehensive awareness of the organization. This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will have a strong sense of ownership and bias for action, be customer-service oriented and have the ability to meet tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative. This role requires outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative. A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice. The ideal candidate will have experience working in a fast-paced environment, managing multiple complex calendars, planning and organizing events of all sizes, supporting multiple leaders, and coordinating domestic and international travel. Main responsibilities (including, but not limited to): - Management of complex calendars and scheduling requirements - Track and help drive completion of key deliverables, and follow up on outstanding items - Act as a liaison for leader’s direct reports - Schedule complex and cost-effective travel (domestic and international) - Complete and file expense reports; utilizing both domestic and international currencies - Management of team space, including moves, re-configurations and new hire on-board management - Drive team logistics, including staff meeting agendas, supply ordering, and other key logistics - Organize team events within budget guidelines, and act as a resource to partner with other assistants on events - Support key annual operational planning process, business planning and performance review cycles - Close collaboration with departmental EA peers - Have fun at work and help others do the same.

Key job responsibilities
Amazon is seeking an exceptionally bright, multitasking and self-motivated individual to support Automotive Executives. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a good sense of humor. The candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

Key Responsibilities
• Interacting with Board Level Assistants and equivalents on the customer side
• Manage multiple complex calendars and scheduling requirements
• Track and help drive completion of key deliverables and following up on outstanding items
• Update team organizational charts
• Manage group logistics
• Coordinate travel
• Participate in planning of events
• Work with other assistants throughout the Auto team and across the rest of the company.

A day in the life
You are the guide and path finder of your Amazon executive, to successfully build trust with our customers, being customer obsessed and delivering results. You coordinate your executives meetings (external/internal), logistics, travel as well as you partner with the executive very closely to align all activities to serve the respective team members in its unit and our customer best. You continuously challenge yourself and your executive how to become more efficient going forward.

About the team
The AWS Industries team is committed to helping industry customers enable their digital transformation journeys. Our primary goal is to meet customers in their cloud journeys and work backwards from their industry-specific needs to transform their businesses and industries. Our team focuses on business outcomes and industry use cases on behalf of our customers, whether that is how we build products and solutions, how we sell, how we deliver, or how we partner.

Diverse Experiences
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Why AWS?
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Inclusive Team Culture

AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do.

Mentorship & Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve.

Basic qualifications

- Experience in senior level leadership support, or experience at Amazon
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience with domestic or international travel coordination

Preferred qualifications

- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

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Skills and AI tools this role asks for

Calendar ManagementTravel PlanningExpense ReportsStakeholder ManagementOrganization

Questions you could be asked

Tell me about a project where calendar management was part of your work. What did you do?
Tell me about a project where travel planning was part of your work. What did you do?
Tell me about a project where expense reports was part of your work. What did you do?
Tell me about a project where stakeholder management was part of your work. What did you do?
Tell me about a project where organization was part of your work. What did you do?

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