AmazonPosted 3d ago

Executive Assistant, DSP International

Executive Assistant, DSP International at Amazon scores 0 out of 100 on AI centrality, which makes it AI Level 1 of 4 (Little AI) on this board. The level measures how much of the work is AI, not seniority.

GB, Londonmidfull-time

AI in this role

Support the International Delivery Service Partner director with complex scheduling, travel, and large-scale event organization.

microsoft-office

calendar-managementtravel-coordinationevent-planningprogram-management

WW Last Mile are looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organisation. We are looking for someone to support the Director of our International Delivery Service Partner (DSP) teams at our head office in London.

The DSP Organisation is responsible for leading the growing network of Delivery Partners that power Amazon's in-house last mile delivery service across Europe, building and implementing product, program, and tech solutions that improve the experience for both delivery Business Owners and Drivers. The team reports into the WW Last Mile Product teams in Seattle, but also works directly with operational leadership across Europe, and as a result this role has high exposure to a number of different parts of Amazon.

You will report to the Director of DSP International and in addition to calendar and travel management, will be responsible for leading the planning and organising of events of all sizes, playing a large part in building a world class team environment for >500 people spread across multiple geographies.

Key job responsibilities
• Management of multiple complex calendars across time zones and coordinate meetings and conference calls
• Extensive travel coordination (international and domestic)
• Expense Reimbursement
• Organizing, prioritizing and appropriately handling time-sensitive, confidential information and ensuring action/attention required is addressed
• Large event coordination (including organizational all-meetings, off-sites, and morale events)
• Project/program management: Support annual operational planning process, business planning, performance review cycles
• Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle
• Creating and implementing processes and mechanisms for running the business
• Document and Power Point creation, editing and proofing
• Space planning
• Provide additional support to the extended management team as needed.

Basic qualifications

- Experience with Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic or international travel coordination

Preferred qualifications

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

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Skills and AI tools this role asks for

Calendar ManagementTravel CoordinationEvent PlanningProgram ManagementMicrosoft Office

Questions you could be asked

Tell me about a project where calendar management was part of your work. What did you do?
Tell me about a project where travel coordination was part of your work. What did you do?
Tell me about a project where event planning was part of your work. What did you do?
Tell me about a project where program management was part of your work. What did you do?
Walk me through how you've used Microsoft Office in your day-to-day work.

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