AmazonPosted 3d ago

Executive Assistant, EU Stores - Retail Hardlines

Executive Assistant, EU Stores - Retail Hardlines at Amazon scores 0 out of 100 on AI centrality, which makes it AI Level 1 of 4 (Little AI) on this board. The level measures how much of the work is AI, not seniority.

GB, Londonmidfull-time

AI in this role

Provide high-level executive support, calendar management, and event coordination for a senior retail leadership team.

microsoft-office

calendar-managementtravel-coordinationexecutive-supportproject-coordination

We are looking for an exceptional, self-driven Executive Assistant to support a senior leader in our fast-growing EU Stores Retail Hardlines organization. This is a high-impact role that calls for attention to detail, sound judgment in ambiguous situations, and the ability to juggle multiple competing priorities while consistently meeting tight deadlines. The right person brings a strong sense of ownership and bias for action, stays composed under pressure, and treats confidential information with the highest discretion.

You will act as a seamless extension of the leader you support and partner closely with other Executive Assistants across the organization. Success in this role means anticipating needs before they arise, driving process improvements that create capacity for the leadership team, and building trusted relationships at every level of the company.

Position can be based in London, Luxembourg, Madrid, Milan and Munich

Key job responsibilities
1. Own and manage a complex, fast-changing executive calendar across multiple time zones
2. Coordinate domestic and international travel, itineraries, and expense reporting
3. Plan and run team activities and events — staff meetings, all-hands, off-sites, and team social events
4. Track key deliverables and follow up to drive them to completion
5. Act as a trusted business partner to the leader and the wider leadership team
6. Exercise high judgment and make sound decisions in an ambiguous, fast-paced environment
7. Look around corners to anticipate needs and identify areas for improvement
8. Partner with recruiting, other EAs, and cross-functional teams to support the broader organization
9. Manage team space, logistics, and ad hoc project coordination

Basic qualifications

- Knowledge of Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic or international travel coordination

Preferred qualifications

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

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Skills and AI tools this role asks for

Calendar ManagementTravel CoordinationExecutive SupportProject CoordinationMicrosoft Office

Questions you could be asked

Tell me about a project where calendar management was part of your work. What did you do?
Tell me about a project where travel coordination was part of your work. What did you do?
Tell me about a project where executive support was part of your work. What did you do?
Tell me about a project where project coordination was part of your work. What did you do?
Walk me through how you've used Microsoft Office in your day-to-day work.

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