Project Secretary

Remarkable people, trusted by clients to design and advance the world.

Wood is currently recruiting for a Project Secretary to join our team for a large-scale challenging construction project. We are looking for individuals with expertise and experience who are ready to take on new challenges and assist us achieve excellence in schedule, safety, and quality.

Wood is one of the world's leading engineering, procurement, construction and project management companies. We aim to deliver safe and sustainable projects and services for our clients in different fields.

This job offers an exciting and technically advanced approach to value added quality control on a wide range of EPCm projects.

#LI-Onsit

What makes you remarkable?

• Onboarding & Identity Management: Coordinate and execute LDAP onboarding processes between Google External Workforce (xWF) and Managed Service Provider (MSP) Team via SAP
• Fieldglass. Facilitate Partner Domain Account requests for Owner Furnished Equipment (OFE) Vendors
• System Maintenance: Maintain LDAP onboarding data integrity to ensure continuous system access, including managing email account renewals in alignment
  with contract end dates
• Technical Troubleshooting: Liaise with the xWF team to resolve Google Email system issues, such as modifying Job Function Groups and access permissions Site Office Facilities Management
• Meeting Room Coordination: Oversee meeting room bookings. Collaborate with the General Contractor (GC) to resolve any facility or scheduling issues
• IT : Infrastructure Support: Partner with the GC team to troubleshoot and resolve issues regarding internet connectivity and printing services
• Catering / Hospitality: Coordinate with the GC team to manage daily lunch arrangements, beverages, and snacks for staff
• Logistics & Parking: Manage staff parking allocations and requirements in coordination with the GC team
• Visitor Management: Act as the primary point of contact for welcoming and accommodating office visitors 
• Workplace Readiness: Ensure all workstations and necessary office equipment are prepared and functional for employees
• Office Safety: Collaborate with the GC team to monitor and maintain workplace safety standards and security protocols
• Policy Implementation: Facilitate the communication and implementation of Google corporate policies within the site office
• Project Administration: Process and seek approval for various project expenses, including Team Building events, Safety PPE, and Business Travel
• IT Asset Procurement: Coordinate with the IT department for the requisition and setup of computer hardware and peripherals
• Weekly Timesheet : Allocate all employee timesheet, leave application approval
• Submit to project manager for approval before delivery to Wood head office

• Bachelor's Degree or equivalent in any related field
• Exposure in project management is an advantage
• Min 3 years experience in Oil & Gas/Petrochemical industry preferred
• Proficient in MS Office
• Good communication & interpersonal skills
• Highly motivated, well organized, resourceful and proactive
• Possess good interpersonal skills with sound written and oral communication skills
• Flexible approach and able to work under pressure with a can-do attitude and a desire to win