Level

Wood

Receptionist/Admin Assistant

AI in this role

Wood is currently looking for a Receptionist / Administrative Assistant to join our team and provide professional front office and administrative support, ensuring the smooth day-to-day operation of the office while delivering excellent customer service to employees, clients and visitors.  
 
  • Welcome visitors, clients, and guests in a professional and friendly manner.
  • Manage incoming calls through a multi-line telephone system and direct inquiries appropriately.
  • Receive, sort, and distribute incoming mail, courier deliveries, and correspondence.
  • Maintain employee and department directories and provide information as required.
  • Schedule meetings, manage calendars, and coordinate meeting room bookings.
  • Support office administration activities and provide clerical assistance to various departments.
  • Maintain visitor logs, issue visitor badges, and ensure compliance with office security procedures.
  • Order and maintain inventory of office and reception supplies. 
  • Assist with company-wide communications and announcements.
  • Ensure the reception and common office areas are maintained in a clean, safe, and professional condition.
  • Handle general inquiries from employees and visitors promptly and efficiently.
  • Operate office equipment including telephones, printers, scanners, and other administrative tools.
  • Support continuity of office operations through effective communication and record keeping.
  • Perform additional administrative and office support duties as required.
  • Bachelor Degree, additional qualification in Business Administration or Office Management is an advantage.
  • 2-4 years of experience in a receptionist, administrative assistant, or similar office support role.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
  • Strong verbal and written communication skills.
  • Experience handling office equipment and telephone systems.
  • Excellent organizational and time management skills.
  • Ability to work independently and manage multiple priorities.
  • Professional appearance and attitude
  • Strong customer service orientation.
  • Excellent interpersonal and communication skills
  • Friendly, approachable, and adaptable
  • Reliable, punctual, and detail-oriented.
  • Ability to work effectively under pressure.
  • Strong planning and organizational skills.
  • Good listening skills and a proactive approach to work.

How we rate this

Receptionist/Admin Assistant at Wood rates 39 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

  1. ●●●● Builds AI80 to 100
  2. ●●●○ Works on AI60 to 79
  3. ●●○○ Uses AI40 to 59
  4. ●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Open the description and count.

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