Site Ops Coordinator

AI in this role

Coordinates internal communications, site-wide engagement initiatives, and operational procurement processes to support facility staff.

asana

internal-communicationsprocurementevent-managementadministrative-support

Formal Job Description:

The Site Operations Coordinator is a key member of the site leadership support team, responsible for driving effective internal communication, supporting site-wide engagement initiatives, and coordinating operational support and procurement processes. This role partners closely with the Site Leader, Operations leadership, and People eXperience and Technology (PXT) teams to enhance the overall associate experience through inclusive communication, engagement, and seamless execution of daily site functions.

The Site Operations Coordinator plays a critical role in building a positive associate experience. This highly cross-functional position ensures clear, accessible, and inclusive communication across various platforms, ensures that all associate-facing spaces are functional, well-stocked, safe, and aligned with operational standards, and coordinates procurement processes. The ideal candidate will possess excellent organizational abilities, strong procurement acumen, and a passion for delivering a consistent, inclusive, and high-quality associate experience.

Key job responsibilities
Communication

Creative Communication Management:
• Coordinate site communications using platforms like InSTALLments, Acid Feeds, InSites emails, table toppers, and more.
• Design engaging content including photo collages, videos, and visual updates for communication boards.
• Drive consistency and accessibility in communication across all departments and mediums, including multilingual translations and ASL support.
• Provide real-time interpretation for meetings and events.
• Ensure all MAVIS/Say Hi and multi-language messaging is accurate and accessible.
Engage@ Mechanism & Meeting Support:
• Monitor and promote leadership utilization of Voices in Action (VIA), MyVoice, Connections, and GEMBA boards.
• Participate in site meetings (e.g., GEMBAs, Business Review (DBR), Daily Deep Dives) to capture and follow up on action items.
Administrative Communication Tasks:
• Assist with mail distribution, alias email management, and maintain organized office and conference room spaces.
• Manage ASANA tasks, TEAM/LDAP/ANT access, and updates to SET boards, especially during Peak events.

Engagement

Site Engagement Activities:
• Support execution of all site-wide engagement events in collaboration with operations POCs and leadership.
• Support the creation and communication of the monthly engagement calendar across platforms.
• Order supplies, manage logistics, and liaise with vendors for events and site needs.
• Take and post event photos, create photo collages, and maintain content in event trackers and social media.
Associate Experience & Recognition:
• Conduct ad hoc associate engagement and 1:1 check-ins.
• Coordinate efforts for:
o Holiday meal coordination
o T-shirt and swag distribution
o Appreciation letters
o Birthday Roundtables
o Manager and Associate of the Month programs
New Hire Onboarding Support:
• Support new hire onboarding, AtoZ app setup, and Behind the Smile compliance.
• Offer translation and language support during orientation and throughout associate interactions.
AtoZ Champion Responsibilities:
• Offer daily real-time AtoZ support for associates, including:
o Time-off submissions
o Portal navigation
o Preference setup (SMS/email)
o A to Z Station and signage maintenance
High-Volume Event (HVE) Coordination:
• Support execution of Peak/Prime engagement strategies.
• Decorate the site, coordinate with ops for SET conversations and opt-out processes, and ensure SET communications are current.
Engage@ Compliance & Mechanism Management:
• Ensure regular updates to Voices in Action, MyVoice, Connections, and GEMBA boards.
• Support floor engagement efforts, including Start-up meeting activities, supply management, and note-taking.
• Conduct regular Strive Audits and Site Experience Walks with consistent action follow-up.

Procurement

Procurement Operations & Vendor Management:
• Act as the Coupa SME for the site; assist ops and support teams with all procurement processes.
• Maintain visibility into order tracking, vendor coordination, and receipt confirmations.
• Demonstrate frugality and spend optimization, communicating with other sites for idle asset/resource-sharing opportunities.
Engagement-Related Procurement:
• Manage procurement of food, supplies, swag, and gifts for events and recognition programs.
• Oversee breakroom services, conduct weekly food service audits, and support vendor escalations.
• Ensure adequate office/kitchenette inventory and cleanliness per 5S standards.

The list of key job responsibilities is not all-inclusive and may be adjusted to meet business demands at specific sites.

Basic qualifications

- 1+ years of Microsoft Office products and applications experience
- High school or equivalent
- Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
- Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
- Work 40 hours/week, and overtime as required

Preferred qualifications

- Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The starting pay for this position is listed below, including the base pay rate plus the highest available shift differential which applies depending on the shift you select. As a total compensation company, additional earnings may include shift differentials and overtime pay. Final pay will be based on factors including shift selection and location. Starting Day 1 of employment, Amazon offers EAP, Mental Health Support, Medical Advice Line, 401(k) matching. Learn more about our benefits at  https://hiring.amazon.com/why-amazon/benefits.

USA, CA, Santa Clarita - 24.25 - 25.75 USD hourly

How we rate this

Site Ops Coordinator at Amazon rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Open the description and count.

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Skills and AI tools this role asks for

Internal CommunicationsProcurementEvent ManagementAdministrative SupportAsana

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Tell me about a project where internal communications was part of your work. What did you do?
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List these exact terms on your resume: Internal Communications, Procurement, Event Management, Administrative Support, and Asana. An applicant tracking system matches the wording, not the idea.
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