PerkRemote · Barcelona
just now
AmazonPosted 1d ago
L1
Admin Support Analyst, Direct Imports
Admin Support Analyst, Direct Imports at Amazon scores 0 out of 100 on AI centrality, which makes it a Level 1 role on this board.
AE, Dubaimidfull-time
AI in this role
Admin Support Analyst needed to manage invoice processing, defect resolution, and data analysis for Amazon's direct imports supply chain team.
excel
data-analysisinvoice-processingroot-cause-analysisvendor-managementsupply-chain
Key job responsibilities
Invoice Processing & Validation
- Review and analyze invoices received from vendors and carrier companies for direct import shipments
- Validate invoice line items, quantities, unit prices, and totals against corresponding purchase orders (POs) and goods receipt notes
- Identify and flag discrepancies such as overcharges, duplicate invoices, missing documentation, and incorrect pricing
- Ensure invoices comply with agreed payment terms, trade terms (Incoterms), and contractual obligations
Defect Management & Resolution
- Investigate and resolve invoice defects including short shipments, over-invoicing, late invoicing, and mismatched quantities
- Maintain a defect tracker to log, categorize, and monitor invoice discrepancies through to resolution
- Perform root cause analysis on recurring invoice defects and recommend corrective actions to reduce defect rates
- Escalate unresolved invoice issues in a timely manner following established protocols
Vendor & Carrier Communication
-Serve as the primary point of contact for vendors and carrier companies on all invoice-related queries
- Communicate proactively with vendors to obtain missing invoices, and request corrections
- Conduct regular check-ins with key vendors to review invoice accuracy performance and drive improvement
- Build and maintain strong working relationships with external partners to ensure smooth invoice processing
Finance Collaboration & Reporting
- Work closely with the Finance team to support monthly and quarterly statements
- Assist in finalizing financial records for month-end and quarter-end close processes
- Prepare and share invoice aging reports, defect summaries, and payment status updates
Data Analysis & Process Improvement
- Analyze invoice data trends to identify patterns in defects, late submissions, and payment delays
Generate reports and dashboards to provide visibility into invoice health metrics (e.g., missing invoices, late invoices, partial invoices)
- Recommend and implement process improvements to enhance invoice accuracy and reduce turnaround time
- Maintain organized records and documentation for audit readiness
Basic qualifications
- 1+ years of customer-facing environment, warehousing, logistics or manufacturing experience
- Experience with Microsoft Office products and applications
- Experience with Excel
Preferred qualifications
- 2+ years of customer-facing environment, warehousing, logistics or manufacturing experience
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Prepare for this job
A free preview built only from this posting: what it asks for, what you could be asked in an interview, and how to adjust your resume.
Skills and AI tools this role asks for
Data AnalysisInvoice ProcessingRoot Cause AnalysisVendor ManagementSupply ChainExcel
Questions you could be asked
- Tell me about a project where data analysis was part of your work. What did you do?
- Tell me about a project where invoice processing was part of your work. What did you do?
- Tell me about a project where root cause analysis was part of your work. What did you do?
- Tell me about a project where vendor management was part of your work. What did you do?
- Tell me about a project where supply chain was part of your work. What did you do?
Adapt your resume
- List these exact terms on your resume: Data Analysis, Invoice Processing, Root Cause Analysis, Vendor Management, and Supply Chain. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them — a tool named with nothing behind it rarely survives a human read.
Want your resume actually rewritten for this job?
The free preview above is everything we have today. A full resume rewrite is not live yet and has no price set. Join the waitlist and we will email you if we open it.
Similar roles
Other roles rated Level 1 at other companies.
