Business Project Coordinator, Senior Associate

About Vanguard
Founded in 1975, Vanguard is one of the world's leading investment management companies. The firm offers investments, advice, and retirement services to tens of millions of individual investors around the globe—directly, through workplace plans, and through financial intermediaries.

Vanguard India

Vanguard’s office in India is a significant milestone in our global expansion. We are committed to establishing an enduring technology center in Hyderabad, Telangana and are excited to be adding talent who will focus on Artificial Intelligence (AI), mobile, and cloud-based technologies that drive our business outcomes and deliver a world-class experience for our clients.  

Role Overview

As an Executive Business Partner within Vanguard India, you will provide high-impact support to the India Site Head and partner closely with senior leaders across the organisation. You will play a critical role in ensuring executive priorities are effectively managed and strategic initiatives are successfully coordinated and executed.

The role requires balancing executive operations, business planning activities, leadership communications, project coordination, and site engagement initiatives. You will serve as a central point of coordination across leaders, teams, and stakeholders, ensuring alignment, visibility, and execution against key business objectives.

Core Responsibilities

Executive Leadership Support

• Partner closely with the India Site Head to proactively manage priorities, commitments, and strategic objectives.
• Maintain and optimise complex executive calendars, ensuring effective time management and prioritisation.
• Coordinate leadership meetings, business reviews, town halls, and executive forums.
• Prepare briefing materials, presentations, action trackers, and leadership communications.
• Handle confidential information with a high degree of discretion, professionalism, and sound judgement.

Strategic Business Operations

• Support the planning, coordination, and execution of strategic initiatives and cross-functional projects.
• Track action items, decisions, deliverables, and milestones arising from leadership meetings.
• Monitor project timelines, dependencies, risks, and status updates to support visibility and accountability.
• Coordinate leadership reporting and maintain executive dashboards for key business priorities.
• Assist in developing streamlined processes and operating mechanisms that improve organisational effectiveness.

Stakeholder Engagement & Communication

• Act as a strategic liaison between India and US leadership teams, supporting effective collaboration and communication.
• Build strong relationships with business leaders, functional partners, and external stakeholders.
• Facilitate information flow across teams to ensure alignment and timely execution of priorities.
• Support preparation and distribution of leadership communications and organisational announcements.

Site Operations & Employee Experience

• Coordinate leadership visits, executive travel, and visitor engagement programmes.
• Support site-wide events, engagement initiatives, leadership forums, and organisational activities.
• Partner with workplace, facilities, HR, and business teams to ensure a positive employee and visitor experience.
• Assist with planning and execution of site operational initiatives and culture-building programmes.

Operational & Administrative Excellence

• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Manage expense reporting, invoice processing, vendor coordination, and purchase order administration.
• Support budget tracking and operational reporting activities as required.
• Drive process improvements that enhance efficiency, effectiveness, and service delivery.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, Communications, or a related discipline.
• 3+ years of experience supporting senior executives, business leaders, or leadership teams within multinational organisations.
• Experience managing complex executive calendars, travel coordination, stakeholder communication, and strategic projects.
• Experience working in global, matrixed environments with geographically distributed teams.

Professional Competencies

• Exceptional organisational and planning skills.
• Strong written, verbal, and presentation communication skills.
• Ability to manage multiple priorities with high attention to detail.
• Strong judgement, discretion, and professionalism when handling sensitive information.
• Ability to influence outcomes and build relationships across all organisational levels.

Preferred Qualifications

• Experience within financial services, technology, consulting, or global capability centres.
• Exposure to programme coordination, project management, or business operations.
• Experience supporting Site Heads, Country Heads, Managing Directors, or senior leadership teams.
• Knowledge of project management methodologies and governance practices.
• Professional certifications in Project Management, Business Administration, or Operations Management are advantageous.

Location

This role is based in Hyderabad, Telangana at Vanguard India. Only qualified external applicants will be considered.

Our mission

Vanguard adheres to a simple purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success.

Our commitment to you 

Vanguard takes the same long-term view of your success—at work and in life—with Benefits and Rewards packages that reflect what you care about, throughout all the phases and stages of your life. Our Total Rewards programs provide you and your loved ones with wellness support for key areas in your life: 

Financial wellness 
We're committed to enabling your financial success and provide competitive offers and programs. 

Physical wellness 
We're committed to providing benefits that support your physical health and wellness. 

Personal wellness 
We're committed to providing resources that help support the full scope of your life. 

How we work

Vanguard has implemented a hybrid working model for most of our employees (crew members), designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.