Executive Assistant

About the job

The Executive Assistant provides high-level administrative, operational, and strategic support to the Head of Public Affairs and the broader Public Affairs team. This role requires exceptional organizational skills, discretion, business acumen, and the ability to manage complex stakeholder relationships in a fast-paced, matrixed environment. The ideal candidate will serve as a trusted partner and gatekeeper, enabling the Head of Public Affairs to focus on strategic priorities while ensuring seamless execution of day-to-day operations.

中国公共事务负责人行政助理为公共事务负责人及更广泛的公共事务团队提供高水平的行政、运营和战略支持。该职位要求出色的组织能力、保密意识、商业敏锐度,以及在快节奏矩阵式环境中管理复杂利益相关方关系的能力。理想候选人将作为值得信赖的合作伙伴和守门人,使公共事务负责人能够专注于战略优先事项,同时确保日常运营的无缝执行。

Key Responsibilities / 主要职责

• Executive Support & Calendar Management / 高管支持与日程管理

• Manage complex calendar for the Head of Public Affairs, prioritizing and coordinating meetings with senior government officials, internal stakeholders, and external partners管理公共事务负责人的复杂日程,优先安排并协调与政府高级官员、内部利益相关方和外部合作伙伴的会议

• Anticipate scheduling conflicts and proactively resolve them with sound judgment and discretion预判日程冲突并以良好的判断力和谨慎态度主动解决

• Coordinate domestic and international travel arrangements, including visas, accommodations, ground transportation, and detailed itineraries协调国内和国际差旅安排,包括签证、住宿、地面交通和详细行程

• Prepare briefing materials, meeting agendas, and background documents for key meetings and engagements为重要会议和活动准备简报材料、会议议程和背景文件

• Stakeholder & Relationship Management / 利益相关方与关系管理

• Serve as primary point of contact and liaison between the Head of Public Affairs and internal/external stakeholders作为公共事务负责人与内部/外部利益相关方之间的主要联系人和联络人

• Build and maintain professional relationships with government affairs contacts, industry associations, and key partners与政府事务联系人、行业协会和关键合作伙伴建立并维护专业关系

• Coordinate high-level meetings and events with government officials, ensuring appropriate protocol and cultural sensitivity协调与政府官员的高层会议和活动,确保适当的礼仪和文化敏感性

• Manage sensitive and confidential information with the highest level of discretion and professionalism以最高级别的谨慎和专业精神管理敏感和机密信息

• Meeting & Event Coordination / 会议与活动协调

• Organize and coordinate Public Affairs team meetings, leadership forums, and stakeholder engagement events组织和协调公共事务团队会议、领导论坛和利益相关方参与活动

• Prepare meeting materials, take minutes, track action items, and follow up on deliverables准备会议材料、记录会议纪要、跟踪行动项目并跟进交付成果

• Support the planning and execution of high-profile external events, including government roundtables, policy forums, and industry conferences支持高规格外部活动的策划和执行,包括政府圆桌会议、政策论坛和行业会议

• Manage event logistics, guest lists, invitations, venue arrangements, and post-event follow-up管理活动后勤、嘉宾名单、邀请函、场地安排和活动后续跟进

• Communication & Documentation / 沟通与文档管理

• Draft, review, and edit correspondence, presentations, reports, and other communications on behalf of the Head of Public Affairs代表公共事务负责人起草、审阅和编辑信函、演示文稿、报告和其他沟通材料

• Maintain organized filing systems for key documents, contracts, meeting notes, and strategic materials维护关键文件、合同、会议记录和战略材料的有序归档系统

• Coordinate translation and interpretation services for bilingual meetings and materials as needed根据需要协调双语会议和材料的翻译和口译服务

• Ensure timely and accurate communication flow between the Head of Public Affairs and the broader organization确保公共事务负责人与更广泛组织之间及时准确的沟通流程

• Budget & Expense Management / 预算与费用管理

• Process expense reports, invoices, and purchase orders in compliance with Sanofi policies按照赛诺菲政策处理费用报告、发票和采购订单

• Track and monitor Public Affairs budget expenditures and provide regular updates跟踪和监控公共事务预算支出并提供定期更新

• Support vendor management and contract administration for external consultants and service providers支持外部顾问和服务提供商的供应商管理和合同管理

• Team & Project Support / 团队与项目支持

• Provide administrative and operational support to the broader Public Affairs team as needed根据需要为更广泛的公共事务团队提供行政和运营支持

• Assist with special projects, research, and ad hoc requests from the Head of Public Affairs协助公共事务负责人的特殊项目、研究和临时请求

• Coordinate onboarding and integration support for new Public Affairs team members协调新公共事务团队成员的入职和融入支持

• Support cross-functional collaboration with Commercial, Medical, Market Access, and other teams支持与商业、医学、市场准入和其他团队的跨职能协作

About you

Required Qualifications / 任职要求

• Education & Experience / 教育背景与工作经验

• Bachelor's degree, major in Business Administration, Communications, Public Relations, or related field is prefered大学本科，工商管理、传播学、公共关系或相关领域学士学位优先

• 5+ years of experience as an Executive Assistant or in a similar senior administrative role 5年以上担任行政助理或类似职位的经验

• Experience supporting government affairs, public affairs, or external relations functions is a plus支持政府事务、公共事务或对外关系职能的经验是加分项

• Language Skills / 语言能力

• Full professional proficiency in both English and Mandarin Chinese (written and spoken) is required英语和普通话(书面及口语)均需达到完全专业水平

• Personal Attributes / 个人素质

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously出色的组织能力,能够同时管理多个优先事项

• High level of discretion and confidentiality when handling sensitive information处理敏感信息时具有高度的谨慎和保密性

• Proactive and anticipatory mindset, able to identify needs before they are articulated主动和预见性思维,能够在需求被明确表达之前识别需求

• Excellent interpersonal skills with the ability to build rapport with diverse stakeholders出色的人际交往能力,能够与不同的利益相关方建立融洽关系

• Flexibility and adaptability in a fast-paced, dynamic environment在快节奏、动态环境中的灵活性和适应性

• Problem-solving orientation with sound judgment and decision-making capabilities解决问题的导向,具有良好的判断力和决策能力

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!