JobgetherRemote · India
just now
AmazonPosted 1w ago
L1
Executive Assistant, NA Operations Finance
Executive Assistant, NA Operations Finance at Amazon scores 0 out of 100 on AI centrality, which makes it a Level 1 role on this board.
US, WA, Bellevueseniorfull-time$83k-$130k
AI in this role
Provides executive assistant support including calendar management, travel, and project tracking for two Finance Directors.
calendar-managementtravel-managementexpense-managementevent-planningadministrative-support
You will possess a keen sense of urgency and demonstrate the capacity to execute assignments autonomously with sound judgment. Essential qualities include meticulous attention to detail, ability to respond effectively using exceptional writing and editing proficiency, proven experience in event planning and building mechanisms to create efficiency.
This role requires a strong sense of ownership, composure under pressure, customer-centric orientation, and consistent adherence to deadlines. You will have superior organizational and tracking abilities, and agility in rapidly shifting priorities.
Of paramount importance is a high degree of integrity and discretion in managing confidential information, coupled with consummate professionalism when interacting with stakeholders both internally and externally.
This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. The candidate will have a sense of management of oneself and ability to make decisions independently while striving to be customer-service oriented under tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success.
Key job responsibilities
Responsibilities (including but not limited to):
- Complex calendar management and scheduling of internal and external meetings
- Management of domestic and international travel
- Management of procurement and expenses
- Management of key team activities (such as staff meeting agendas, all-hands meetings, supply ordering, etc.)
- Drive and track completion of key deliverables; follow up on action items and projects as needed
- Organize, prioritize and manage time-sensitive, confidential information; ensure any action items are executed
- Work closely with leadership team and other Executives Assistants to provide support to the organization
- Management of team space, including moves and reconfiguration
- Project/program management: Support cyclical operational planning process, business planning, and performance review cycles
Basic qualifications
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
Preferred qualifications
- Experience as an Executive Assistant
- Experience in a fast-paced, high-tech company
- Experience leading process improvements
- Experience designing processes to maximize efficiency
- Experience that includes strong analytical skills, attention to detail, and effective communication abilities, or experience using strong customer service, communication, and interpersonal skills
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually
Prepare for this job
A free preview built only from this posting: what it asks for, what you could be asked in an interview, and how to adjust your resume.
Skills and AI tools this role asks for
Calendar ManagementTravel ManagementExpense ManagementEvent PlanningAdministrative Support
Questions you could be asked
- Tell me about a project where calendar management was part of your work. What did you do?
- Tell me about a project where travel management was part of your work. What did you do?
- Tell me about a project where expense management was part of your work. What did you do?
- Tell me about a project where event planning was part of your work. What did you do?
- Tell me about a project where administrative support was part of your work. What did you do?
Adapt your resume
- List these exact terms on your resume: Calendar Management, Travel Management, Expense Management, Event Planning, and Administrative Support. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them — a tool named with nothing behind it rarely survives a human read.
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