OakNorthExecutive Operations & Property Associate (PA role)
AI in this role
Provide executive administrative support and coordinate property sales, lettings, and refurbishment workflows.
About the Role
We’re looking for a highly organised, proactive and dependable candidate to support senior leaders in the day-to-day running of property and project workflows.
This is a hands-on role for someone who enjoys making things happen. You’ll organise, follow up, coordinate projects and suppliers, keep track of costs and deadlines, and make sure nothing falls through the cracks.
Alongside traditional administrative responsibilities, you’ll gain exposure to property sales, lettings and refurbishments, working directly with senior stakeholders, contractors, suppliers and other external partners.
What You’ll Be Doing
Providing day to day administrative support
Maintaining accurate Excel trackers, records and documentation
Tracking invoices, managing budgets, and ensuring accurate payments
Managing meetings, appointments and ad hoc requests as required
Assisting with the sales, lettings, and refurbishment of properties
Handling tenant issues professionally and promptly
Acting as a key point of contact between site managers, builders, and suppliers to ensure timely project delivery
Keeping senior leaders updated on progress, outstanding actions and potential issues
Taking ownership of a wide variety of ad hoc administrative and operational tasks
What We’re Looking For
2–3 years’ experience in an administrative, executive support or coordination role
Bachelor’s degree or equivalent experience
Confident using Excel and excellent working with numbers, invoices and budgets
Highly organised, with exceptional attention to detail
Able to manage multiple priorities and follow tasks through to completion
A proactive, self-starting attitude, you’re someone who takes initiative and gets things done
Comfortable dealing with senior stakeholders, contractors, suppliers and external partners
Strong written and verbal communication skills
Practical, dependable and comfortable working in a fast-moving environment
Portuguese language skills would be advantageous but are not essential
Why Join Us?
You’ll be part of a small, ambitious team working on exciting projects. This is a fantastic opportunity for someone who has built great administrative foundations and now wants greater ownership, variety and exposure to projects and operations.
How we rate this
Executive Operations & Property Associate (PA role) at OakNorth rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.
Little AI. AI is not part of the work.
- ●●●● Builds AI80 to 100
- ●●●○ Works on AI60 to 79
- ●●○○ Uses AI40 to 59
- ●○○○ Little AI0 to 39
Levels come from how often the tools, models and workflows of the role are named in the posting itself. Open the description and count.
Prepare for this job
A free preview built only from this posting: what it asks for, what you could be asked in an interview, and how to adjust your resume.
Skills and AI tools this role asks for
Questions you could be asked
- Tell me about a project where administrative support was part of your work. What did you do?
- Tell me about a project where property management was part of your work. What did you do?
- Tell me about a project where project coordination was part of your work. What did you do?
- Tell me about a project where budget tracking was part of your work. What did you do?
- Walk me through how you've used Excel in your day-to-day work.
Adapt your resume
- List these exact terms on your resume: Administrative Support, Property Management, Project Coordination, Budget Tracking, and Excel. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them — a tool named with nothing behind it rarely survives a human read.
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