Administrative Assistant CAR

Job Description Summary:

Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and growth with these incredible mentors. 

 We are seeking an Administrative Assistant to join our team. In this role you will have the opportunity to work cross-functionally at all levels as you connect with others within the company. 

 The ideal candidate in this fast-paced position will be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.    

• You will be responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.  

• Organize and coordinate travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.  

• Provide support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.  Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.  

• Perform general clerical duties including but not limited to scanning, copying, faxing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements. Hence responsible for managing the Dominican Republic office. 

• Point of contact to execute LATAM team engagement programs in Dominican Republic office 

•  Contribute to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally. Performs other duties as required and/or assigned.   

• Bachelor´s degree preferred. Business, Communications, or similar field orientation is ideal.   

• 1 years of experience in a high-level support role preferred.   

• Must possess proven ability to be a resourceful problem-solver.   

• Experience in coordinating projects.   

• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.    

• Strong attention to detail, interpersonal, and communication skills are needed.  

• Excellent time management and organizational skills to meet deadlines are needed.  

• Experience scheduling travel arrangements and schedule for management.  

• Support experience in a professional services, sales, or marketing environment.   

• Experience successfully creating and/or modifying processes.   

• English proficiency required 

• Growth Culture: Opportunity to work with and learn from all members of the team in supporting to support your career growth and development.   

• Benefits: A full array of benefits for your financial, health and well-being that starts on day one of employment.  

• Work Life Balance: Our Company works diligently to help ensure this is a reality for our associates.  

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Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.