Airbus UpNext - Administrative & Team Life Assistant (m/f)

Job Description:

Designed as a talent incubator, Airbus UpNext is a place where you can act and think like a startup while building on the strong expertise of Airbus, a place where you are empowered to challenge and test new processes and ways of working. 

We are looking for a proactive and highly organized Administrative & Team Life Assistant to play a central role in keeping our projects and team running smoothly. This position goes beyond administrative support: you’ll be a key partner to the team, ensuring priorities are clear, resources are aligned, and execution is efficient.

This role is based in Saint Martin, and it comes with a 1-year fixed-term contract (CDD) with the potential to be renewed.

Responsibilities:

The focus will mainly be oriented towards the Airbus UpNext Transversal activities but will also involve the different Airbus UpNext demonstrators in France and Germany.

You will become a trusted source of support to the whole Airbus UpNext community and you will be supporting the team members on different topics:

• Managing team logistics (freight, office supply, order deliveries etc.)
• Acting as the first point of contact for internal and external stakeholders
• Supporting the teams in the creation of Purchase Orders and the administration of invoices, including the dedicated invoicing email address
• In charge of Control security (accesses, on-Site subcontracting declaration…)
• Maintaining appropriate databases and records
• Support MyFM team for the building maintenance in close coordination with our HSE manager
• Manage the car park and access to the cars (driving licences, …)
• Leading or co-leading the organisation of team activities, and events throughout the year for the whole of UpNext

• Keeping up a well-being prone office space
• Supporting on Communication, Events topics 

Why Is This Role Exciting?

Because you’ll :

• Serve as the administrative backbone at the center of team dynamics, gaining visibility across projects and divisions of Airbus
• Master core administrative operations, building indispensable organizational skills for future growth
• Directly drive efficiency, turning smooth processes and day-to-day coordination into team success
• Directly contribute to the team’s efficiency and success

Boarding Pass:

• Hands on, organised, persevering and proactive to take initiatives to propose simpler and efficient ways of working - you are the type of person who gets things done
• Skills in G Suite / MS Office
• Having previous experience and knowledge of Airbus and its tools (Click and buy, On-site…) and processes is a plus

• Autonomy, Adaptability, Availability, Accountability
• Enjoying working in an international, diverse and geographically located team
• Someone who thrives in a fast-paced, collaborative environment
• Loving helping people and acting as a trusted individual to others
• Clear communicator, comfortable interacting across all levels of the organization
• Sharing the values of transparency, courage, humility, empathy.
• Eager to step out of the comfort zone.
• Negotiation level in English is required, French or German is a plus
• Willingness to have fun.

About us

Founded in 2017, Airbus UpNext is actively shaping the future of aerospace by using demonstrators to evaluate, mature and validate new products and services. Our purpose is to pioneer game-changing technologies with Airbus.

In this role, you will embody the core Airbus UpNext values:

• Care for Each Other: Ensuring a supportive and inclusive environment.
• Be Simple: Finding the most efficient path to success.
• Be Audacious: Challenging the status quo to make the unthinkable real.
• Be Open: Collaborative solution-finding across diverse teams.
• Speed of Execution: Moving at the speed of a startup.

Feel the fire in your belly when you read this? If so…. Send us your application!

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.