Assistant Director, Finance

Assistant Director, Finance 
(21534)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary 

Responsible for the day to day administrative function of the Finance department, overseeing the accounting procedures, internal controls (implementing, monitoring, enhancing), month end closing activities, balance sheet reconciliation, and generation of accurate and timely financial reports. 

Key Duties and Responsibilities 

• Supervises directly or indirectly the Finance department staff and manages the overall Finance operation  

• Reviews and approves payment documents, checks, telegraphic transfers, online payments and petty cash vouchers 

• Reviews and approves purchase requests, purchase orders and contracts in the absence of the Director, Finance 

• Reviews the daily General Cashier’s Report and approves the same in the General Cahier’s program 

• Monitors the day-to-day operations of Payroll, enforces timely and accurate daily, bi-weekly and monthly payroll processing to ensure correct salary is received by all colleagues in a timely manner 

• Manage weekly labor management meetings with the Director, Finance 

• Approves payroll transactions in payroll program such as ticket requests, salary advances and family & friends visit authorizations 

• Reviews the monthly payroll accrual requirements for annual vacation leave, vacation ticket, long service leave, incentive pay and pension fund contribution 

• Reviews the service charge distribution schedule to be included in the monthly payroll 

• Assures that all accounting transactions are appropriately authorized and charged to the correct accounts/departments 

• Reviews the weekly cash balance for submission to Corporate Support and ensures sufficient cash balance at all times 

• Supervises the monthly closing processes to ensure timely completion of closing activities in accordance with the monthly closing calendar and timely submission of reports to Corporate Support 

• Reviews and approves monthly journal entries 

• Reviews trial balance and approves reconciliation of balance sheet accounts monthly 

• Reviews the monthly bank reconciliation statements and investigates errors and anomalies 

• Responsible for the production of monthly Management Accounts, Executive Summary report and other reporting requirements 

• Reviews all departmental P&L’s and attends the monthly financial review with department heads 

• Participates in the monthly conference call with Corporate Support to review the results for the month 

• Liaises with all department heads and outside parties such as vendors, banks etc. to resolve issues timely and effectively 

• Liaises with Corporate Support on monthly financial reporting package, budget, forecast and other matters 

• Coaches staff on internal control and accounting procedures and ensures compliance on established policies and procedures 

• Assists in budgeting and forecasting exercise 

• Assures internal control compliance and monitors internal audit report to ensure internal audit issues are addressed and action plans are carried out 

• Assists the internal and external auditors to ensure timely completion of audit activities 

• Reviews the annual financial statements in accordance with IFRS 

• Reviews the Management Letter from external auditor, provides management comments and coordinates with relevant sections/ departments for compliance or implementation 

• Performs all Finance department duties in the absence of the Director, Finance 

• Performs adhoc activities/analysis and projects as directed by the Director, Finance and/or General Manager 

• Takes active role in the selection process when recruiting Finance colleagues 

• Prepares job descriptions and annual goals and performance evaluations of colleagues 

Skills, Experience & Educational Requirements  

• Minimum of 2 years’ previous experience as Financial Controller or Assistant Financial Controller (or equivalent) in a luxury hotel or resort is required 

• Bachelor’s degree in Accounting, Finance or other related field is preferred 

• International Accounting qualification (i.e. ICAEW/ CPA from an accredited institution) is preferred 

• Excellent attention to detail and demonstrated success in previous financial roles 

• Excellent communication skills and able to work under pressure with high level of accuracy 

• Ability to delegate, be a strong team leader and excellent negotiation skills 

• Ability to easily identify all aspects of an issue and be able to make good decisions quickly  

• Proficient with accounting systems, common hotel systems, Microsoft Office programs, email and internet 

• Friendly and approachable demeanor and the ability to have a positive outlook on all matters

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.