Bid Coordinator, Defence sales - kick-start your career in international defence bids

Bid Coordinator, Defence sales – kick-start your career in international defence bids

Ready to build your career at the heart of international defence sales? As our new Bid Coordinator, you will turn technical and commercial detail into winning price quotes and bids, with a clear route to growing into a full Bid Manager role.

The job: Turn technical detail into winning bids

As Bid Coordinator, you will help our sales team move faster on price quotes, pricing letters and tenders while making sure that every offer complies with our price lists, export rules and quality processes. You will track proposals from the first quote through to purchase order (PO) and use AI tools to minimise manual work and reduce errors.

In short, some of your key tasks will be to:

• author, quality-assure and issue price quotations and pricing letters in line with our price lists, QA processes and compliance regulations
• track bids from issue through to PO
• support Bid Management colleagues on complex military tenders with templates, pricing, planning and tracking
• apply AI tools to speed up and improve the accuracy of our quotes and tenders
• advise Sales on pricing, licensing models and terms and conditions

No travel is expected in the first one to two years.

Joining the team: A global team whose work is felt on the bottom line

You will be part of our global Defence sales organisation and join a Bid Management team of five colleagues spread across the UK, Germany and Denmark, supporting Defence sales teams across Europe, the Middle East, the USA and Asia-Pacific with licence, services and maintenance quotes for our COTS military products. This is one of the most direct routes to software value at Systematic – when licence and maintenance quotes move quickly, our software revenue moves with them. The team is growing beyond its current European base, so you will have a real say in how we work as we expand.

You bring: The right mindset, backed by real experience

More than anything, this role calls for the right mindset and personality – someone who is curious, calm under pressure and ready to take ownership from day one. That said, to hit the ground running in a role that touches pricing, contracts and compliance, you will need a Bachelor’s degree in sales, business, economics or a related field, along with 1–2 years of relevant work experience. This gives you the grounding to navigate our processes with confidence, rather than learning the basics on the job.

We are also looking for:

• a genuine can-do attitude – when a task lands on your desk, your instinct is “we’ll make this happen,” and you follow through
• independence, with the confidence to own your workload
• a candidate who is curious and hungry to learn, always seeking out feedback that helps you grow
• a calm and composed disposition when priorities shift
• experience with SharePoint, Microsoft Office and AI tools
• superior communication skills and fluency in English, both spoken and written

Please note that you must hold a UK residence and work permit and meet the requirements for a BPSS check or additional security checks commensurate with your role. Read more here.

Benefits Systematic Farnborough

• Hybrid working, with two days a week from home
• Stakeholder pension scheme operated by Scottish Widows
• Private healthcare
• Corporate discounts through our ADS Group membership
• 25 days of holiday and bank holidays
• Time off in lieu
• 37.5 hour working week

Never stop developing
Systematic is Denmark's largest privately owned software company, developing innovative IT solutions since 1985. Proudly Danish, truly international and people-centric, we create intelligent software that drives progress and improves lives. Our solutions support critical decision-making in defence, healthcare and the utilities, with over one million daily users across more than 50 countries. Trusted by over 50 nations and NATO, our SitaWare software advances military operations, while our Columna solutions enhance care in hospitals worldwide. At Systematic, we never stop developing – it’s not just a place to work, but a place to belong.

Start your development here
We will be assessing applications on an ongoing basis as we wish to welcome our new colleague as soon as possible, so click Apply Now and send us your CV today.

Curious about this position?

Pernille Aakjær Andersen

Senior Talent Acquisition Partner