Document Controller

Wood is hiring a Document Controller. Level rates it ; you can apply on Wood.

Level's read on this job

Level rates this role Little AI ●○○○: aI is not part of the work.
Tools and skills the posting cites include SharePoint, document control and records management.
Level classifies it as a mid-level role.
Level lists 1,000+ other open roles at Wood.
The role was posted within the past two weeks.

AI in this role

Document Controller needed for the Etango Uranium Mine Project to manage site documentation, distribution, and archiving using SharePoint.

sharepoint

document-controlrecords-managementadministrationauditing

Wood is seeking to appoint a Document Controller to join the team on the Etango Uranium Mine Project, located approximately 35 km from Swakopmund, Namibia. The project involves the construction of an 8 Mtpa uranium mine, with civil and earthworks activities currently underway. The successful candidate will report directly to the Construction Manager on site and the primary functions of this position will be;

Support Site Personnel with Document Control and SharePoint Queries
Manage and control the project site documentation
Distribute site related drawings and documents to site based stakeholders according to the document distribution matrix.
Liaise with the Head Office Document Control Department on project site document control requirements and activities.

Please Note: Only Namibian citizens/applicants will be considered for this position.

Ensure all project correspondence and other co-ordination documents (e.g. minutes, presentations) are captured on SharePoint and officially distributed as required to the Project Team.
Maintain hard-copy files of any original documentation as required, aligned with the electronic filing of documentation on SharePoint.
Support with scanning hard-copy documentation and storage within the project SharePoint site.
Check document accuracy, identification, completeness, quality, and compliance of documents with Wood standards.
Maintain and accurately update information in the electronic document management system, ensuring that all documentation are up to date, at correct revision and with completed metadata, such that a complete ‘project record’ is held throughout each stage of the project.
Control all project documentation produced internally and externally on site, from planned stage through review, approval, issue, distribution to handover and archiving.
Provide oversight of the transmittal process for issue of documents; distribute documents and comments according to the project distribution matrix
Liaise with site contractors on document management requirements and ensure all parties are aligned on the correct and current revisions.
Conduct regular document control audits of Works Contractors – ensuring correct revisions are available
Attend and engage in the site toolbox talks.

Qualifications:

Grade 12 or equivalent qualification.
Relevant Business Administration, Document Management, or Records Management qualification.

Knowledge, skills and experience:

A minimum of 5 years Document Control experience in a Site project environment.
Proficiency and proven experience working with MS 365 (MS Office, Outlook, Teams, SharePoint) and Adobe Acrobat.
Experience working with an Electronic Document Management System (EDMS).

Personal attributes:

High attention to detail.
Personal integrity and trustworthiness.
Strong client relationship and networking ability.
Ability to coach and mentor through empowerment.
A common-sense approach to everyday life.
A willingness to treat all people with respect, integrity and consistency.
High levels of initiative and “get up and go” to manage own work flow, showing proactiveness and prioritizing work to meet objectives.
A capacity for persistence and resilience and patience in a challenging environment.
Willingness to learn and adapt to change.
An appreciation of the value of team work and willingness to work as part of a team, providing support for other team members as required.an

How we rate this

Document Controller at Wood rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.

Key facts

Document Controller is an open job at Wood.
Level rates this role AI Level 1 of 4: Little AI.
The role is based in Namibia.
The job was posted on October 16, 2026.
Seniority: mid.
Applications are handled by Wood. Apply on Wood

Prepare for this job

Built from this posting and from similar jobs on Level.

Skills and AI tools this role asks for

Document ControlRecords ManagementAdministrationAuditingSharePoint

Questions you could be asked

Tell me about a project where document control was part of your work. What did you do?
Tell me about a project where records management was part of your work. What did you do?
Tell me about a project where administration was part of your work. What did you do?
Tell me about a project where auditing was part of your work. What did you do?
Walk me through how you've used SharePoint in your day-to-day work.

Adapt your resume

List these exact terms on your resume: Document Control, Records Management, Administration, Auditing, and SharePoint. An applicant tracking system matches the wording, not the idea.
Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.

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