Document Controller (Q-SBU)

Jasara Program Management Company (Jasara PMC) is a leading Joint Venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, established to deliver world-class program management services across the Kingdom of Saudi Arabia. Jasara plays a key role in supporting the realization of Saudi Vision 2030, particularly in delivering giga-projects and large-scale infrastructure developments.

We are seeking a Document Controller to join JASARA PMC. This position provides support in day-to-day functions that relate to document control processing and maintenance. The incumbent performs a specialized document control role independently and in cooperation/collaboration with other document controllers and the delivery team. They use their judgment based on experience, policies and procedures, and guidance from senior document control management to evaluate situations and implement appropriate solutions. This position interacts regularly across projects and with external contacts, such as consultant and contractor document control and project management. Primarily responsible for the management and control of all project documents and records throughout their lifecycle.

Key Responsibilities

• Follows document control procedures and processes for the management of project documents and records.
• Reviews and processes incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.
• Monitors and controls document revisions, ensuring that the latest revisions are available to project team members.
• Checks compliance and quality of documents, adheres to the requirements.
• Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
• Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
• Uses the electronic document management system (EDMS)in accordance with established procedures and standards.
• Regularly updates the Document Distribution Matrix in EDMS.
• Regularly reviews and makes required updates to workflow templates in EDMS and updates associated documentation of same.
• Provides support to project team members, end users and Contractors on the use of the EDMS and other document control tools and systems, as applicable.
• Ensures compliance with project requirements and regulatory standards for document control.
• May assist in the preparation of project reports and presentations, as required.
• Performs other document control-related duties as assigned by the Project Manager or other senior staff.
• May assemble and bind final copy involving spiral bind or related equipment.

Requirements

• Bachelor’s degree in business administration, Information Management, or related field.
• 5 - 7 years of experience in document control in a construction, engineering, or related industry.
• Competent demonstrated knowledge of document control procedures, processes, and tools.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Familiarity with project management tools and software, such as (EDMS) – ACONEX, Microsoft Office Excel and word or similar scheduling and collaboration platforms.
• Experience working collaboratively with cross-functional teams, including project managers, engineers, procurement, and operations personnel.
• Strong organizational, problem-solving, and analytical skills to support the effective delivery of projects.
• Excellent communication and interpersonal abilities to interact with both internal and external stakeholders.
• Analytical and thorough, problem-solving ability
• Ability to work under pressure and manage multiple priorities effectively.
• Flexibility and adaptability in responding to changing business requirements.
• Effectively manages and prioritizes workload and delivers to tight deadlines.