Executive Administrative Assistant

Job Description Summary:

At The Coca-Cola Company, the Executive Administrative Assistant role is essential to the day-to-day success of our global organization. We’re looking for a candidate that will be responsible for performing complex, administrative duties utilizing advanced technical skills for multiple leaders. This individual will manage multiple priorities, have a keen attention to detail and proactively use independent judgment on assignments that are often sensitive and highly confidential in nature. We’re looking for someone that can work independently, and is exceptionally well organized, flexible, enjoys challenge, and who thrives in a dynamic work environment.   

What You’ll Do for Us   

Core Weekly Support

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals.  Specifically, this role handles key communications across the leadership team (LT) for 3 executives as well as interactions with other senior executives to ensure disciplined meeting and calendar management. 
• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy. 
• Provides support in arranging meetings including coordinating the agenda, compilation of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.  Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support. 
• Providing guidance for general questions from associates within the team
• Supporting engagement teams and related efforts and initiatives 
• Serving as backup for the group head's administrative support to cover for vacation/leave 
• Performing special projects as needed

Additional Responsibilities: 

• Managing storage for multiple teams (inventory, clean up and new storage needs). Brand team is responsible for shipments of premiums so admin will provide guidance on where to have premiums delivered and stored. 
• Supporting OPEX finance processes such as PO creation, Invoice submission and vendor payment tracking and issue resolution. Pulling of reports to facilitate monthly tracking of OPEX  
• Facilitating department-wide event logistics such as room reservation, catering, etc.  
• Providing hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support. 
• Contributing to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally.  
• Performing other duties as required and/or assigned. 

Qualifications & Requirements  

• ​Associate’s degree required. Bachelor’s degree preferred in Business, Communications, or similar field is ideal.   
• 5 years of experience in a high-level support role preferred. 
• Hybrid presence at Atlanta, GA office required.  
• Proven ability to be a proactive problem-solver with attention to detail.  
• Experience managing multiple calendars and ability to proactively manage conflicts 

• Experience in coordinating projects and ability to prioritize.   
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook    
• Strong attention to detail, interpersonal, and communication skills are needed.  
• Excellent time management and organizational skills to meet deadlines are needed.  
• Experience scheduling travel arrangements, acquiring travel visas and filing expense reports 
• Support experience in a professional services, sales, or marketing environment   
• Experience successfully creating and/or modifying processes. 
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.   

What We Can Do For You  

• ​Growth Culture: Opportunity to work with and learn from all members of the team to support your career growth and development.   
• Benefits: A full array of benefits for your financial and personal well-being that starts on day one of employment.  
• Work Life Balance: Our Company works diligently to ensure this is a reality for our associates.  

Skills:

Pay Range:

Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.

Annual Incentive Reference Value Percentage:

Annual Incentive reference value is a market-based competitive value for your role. It falls in the middle of the range for your role, indicating performance at target.

Location(s):

City/Cities:

Travel Required:

Relocation Provided:

Job Posting End Date:

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.