Executive Assistant (all genders)

Job Title

Job Description

We’re seeking a highly proactive, forward-thinking Executive Assistant to provide dedicated support to three leaders, including a particularly complex and dynamic scope within Healthcare Systems.

In this role, you will act as a trusted partner, ensuring smooth day-to-day operations while anticipating needs and adapting to a fast-paced, constantly evolving environment. You will navigate a high-volume, global calendar with shifting priorities, bringing structure, clarity, and calm to complex and often unpredictable situations.

Your role:

• Providing administrative support to senior management and ensuring smooth daily operations.

• Managing calendars, scheduling meetings, and coordinating agendas.

• Handling correspondence and preparing documents, presentations, and meeting materials.

• Organizing travel arrangements and managing expense reports.

• Supporting leadership events, workshops, and conferences, including logistics and participant coordination.

• Maintaining records and ensuring efficient communication flow.

Our benefits: 

• Annual bonus based on performance achieved   

• Private medical care with the option to extend it to family members   

• Benefit System cards   

• Discount for Philips’ products   

• Wide variety of trainings & learning opportunities 

• Promotion of a healthy lifestyle in the office 

• Employee Assistance Program

You're the right fit if:

• You have minimum 2 years of experience in Administrative Support, Clerical Support or equivalent

• You speak excellent English and bring strong MS Office skills (particularly Excel and PowerPoint required).

• You are comfortable interacting professionally with senior executives, often managing sensitive or confidential topics.

• You have strong organizational, time management, and communication skills.

• You thrive in a dynamic, evolving environment, balancing multiple priorities with calm and focus

• You are naturally proactive, resourceful, and solutions-oriented, anticipating needs before they arise

Compensation & benefits
Doing meaningful work should come with fair, transparent rewards. The base salary range for this role is PLN [76000]–[101333]. We determine pay within the range using objective factors, like the skills the role requires, your relevant experience and the responsibility you'll have in this role, alongside internal equity and local market considerations.
This role is eligible for bonus/incentive, with your rewards linked to KPIs/company results. We’ll share the full approach with you during the interview process, so you can make a clear, informed decision.

How we work together
We believe that we are better together than apart.

For our office-based teams, this means working in-person at least 3 days per week.

About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.

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