BBVAExecutive Office Administrator
BBVA is hiring an Executive Office Administrator. Level rates it ; you can apply on BBVA.
Level's read on this job
- Level rates this role Little AI ●○○○: aI is not part of the work.
- Tools and skills the posting cites include Microsoft Office, Google Workspace and office administration.
- Level classifies it as a mid-level role.
- Level lists 701 other open roles at BBVA.
AI in this role
Provides administrative and support activities for top management, including meeting coordination and document preparation.
Excited to grow your career?
BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers and designers.
Perform administrative and support activities for Top Management in accordance with established procedures and received instructions, in order to provide effective support for the development of their functions and the fulfillment of their commitments.
About the job:
Main Functions
- Organization of meetings, agendas, travel, and associated expenses.
- Reporting, presentation, and preparation of documents and presentations.
- Coordination between different reporting areas within the branch.
- Collaboration in the coordination of area events.
- Entry point and reference for communication between top management, middle management, and clients.
- Project follow-up.
- General administrative support functions.
- Support in the organization of internal events (off sites with countries)
Requirements:
- Proven experience in office administration, preferably in a corporate environment
- University degree preferred; professional certification in office administration is a distinct advantage.
- Knowledge of Microsoft Office, Google Workspace.
Languages:
- Spanish: Native or bilingual.
- English: Native or bilingual.
- Proficiency in other languages will be a plus.
Soft skills
- Exceptional Organization: The ability to manage multiple high-priority tasks simultaneously with rigorous attention to detail.
- Teamwork & Collaborative Excellence: A proven ability to work effectively within an administrative pool, fostering a culture of mutual support. This includes proactively sharing knowledge, providing coverage for colleagues to ensure service continuity, and contributing to the collective efficiency of the support team.
- Discretion and Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost professionalism.
- Adaptability: A flexible approach to changing priorities and the resilience to perform effectively within a fast-paced environment.
- Interpersonal Sophistication: Excellent verbal and written communication skills, with a customer-service-oriented approach to internal and external interactions.
Skills:
Alta fiabilidad, Comunicación, Cooperación, Planificación de eventoHow we rate this
Executive Office Administrator at BBVA rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.
Little AI. AI is not part of the work.
- ●●●● Builds AI80 to 100
- ●●●○ Works on AI60 to 79
- ●●○○ Uses AI40 to 59
- ●○○○ Little AI0 to 39
Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.
Prepare for this job
Built from this posting and from similar jobs on Level.
Skills and AI tools this role asks for
Questions you could be asked
- Tell me about a project where office administration was part of your work. What did you do?
- Tell me about a project where calendar management was part of your work. What did you do?
- Tell me about a project where event planning was part of your work. What did you do?
- Tell me about a project where communication was part of your work. What did you do?
- Walk me through how you've used Microsoft Office in your day-to-day work.
Adapt your resume
- List these exact terms on your resume: Office Administration, Calendar Management, Event Planning, Communication, and Microsoft Office. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.
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