Fleet Coordinator

Do you seek collaboration, innovation and impact?

Region MED > SBU MED Service > Fleet MED

Part of the Service Organization, Fleet Coordination plays a key role in maintaining the most efficient and sustainable fleet including Service vans and Benefit Cars across the MED area.

Responsibilities

Fleet Administration & Coordination

• Act as the local point of contact for fleet-related matters
• Collaborate closely with the MED Fleet Department on daily fleet operations
• Maintain Accurate fleet records, including vehicle assignments, returns, deliveries, drivers, and cost center information
• Support daily administrative fleet activities and operational tasks
• Review, create, and process Purchase Orders (POs) related to fleet expenses, including: Repairs and maintenance; Insurance; Short-term rentals; Other vehicle-related extra services
• Follow up on invoices and request credit notes when required
• Monitor vehicle-related expenditures and escalate significant cost deviations

Vehicle Operations

• Support vehicle ordering and replacement processes.
• Coordinate vehicle deliveries and returns with suppliers, drivers, and internal stakeholders.
• Assist with vehicle onboarding and offboarding activities.
• Ensure smooth handling of operational issues reported by technicians and drivers.
• Manage and follow up on maintenance issues, repairs, and insurance claims.
• Maintain and update fleet incident records.
• Coordinate corrective actions with suppliers and service providers.
• Escalate critical incidents and unresolved issues when necessary.
• Manage fleet-related correspondence and communication.
• Support fuel card administration, telematics/tool devices, and traffic fine management.
• Contribute to fleet electrification initiatives and EV transition projects.
• Promote compliance with company fleet policies and sustainability objectives.
• Identify opportunities to improve efficiency, data quality, and service

Qualifications

• Experience with fleet management (min 3 Years)
• High school diploma or equivalent (university degree preferred)
• Fluent written and verbal English
• Proficient in MS Office
• SAP knowledge

Competencies

• Good time management and organizational skills
• Problem-solving oriented person
• High written and verbal communication skills
• Experience in multinational companies
• Open and friendly attitude towards teammates and others

What we offer

We offer an exciting job in a diverse, international environment. You'll be working in a fast-growing team which is at the forefront of growth within the wind energy sector. As well as offering a attractive salary and benefits package, we put the emphasis on developing.

Additional information

We look forward to receiving your application as soon as possible, as we will be reviewing applications on a rolling basis. To apply for this opportunity please submit your resume in English.

This is a hybrid position based in Lisbon, Portugal, applicants must be authorized to work in Portugal. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Our commitment to a fair hiring.

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD

It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas

Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.
With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.