HR Specialist for Employment and Legalization of Foreign Workers

Hi, we're glad you're here! We are hiring to our Aviva Services Excellence Centre! Take a look at our job description - maybe it suits you or one of your friends?

Our center is growing, and the team needs you!

What will you be doing?

• Independent conduct of the processes of legalization of stay and employment of foreigners in Poland (m.in. submitting applications for temporary residence and work permits, type A permits, declarations on entrusting work and others);

• Monitoring the validity of residence permits and work permits, updating the status of cases on an ongoing basis;

• Providing information to employees on the process of legalizing their stay;

• Cooperation with offices and public institutions on the legalization of work of foreigners;

• Counselling in the field of employment of foreigners;

• Monitoring changes in immigration and labor market laws;

• Administrative services for employees in the field of HR, payroll and benefits and providing employees with information on inquiries;

• Keeping personnel documentation in accordance with the labor law regulations;

• Cooperation with an outsourcing company, taking care of the correct circulation of documents and information flow;

• Cooperation with other external companies in the field of HR (e.g. benefits, employee shares, group insurance and others);

• Conducting onboarding trainings for new employees;

• Entering data into the Workday system;

• Reporting data for internal needs.

What skills do we expect from you? 

• Good knowledge of polish labour law, including wage calculation, tax regulations, social security;

• At least one year of experience in the area of legalization of employment and residence of foreigners;

• Knowledge of legal regulations in the field of legalization of stay and work of foreigners in the Republic of Poland;

• Ability to independently handle administrative matters and contact with offices;

• Independence in action, punctuality and very good organization of work;

• Proficient in spoken and written Polish and English;

• Very good knowledge of MS Office, including Excel and Power Point;

• Analytical skills and the ability to draw conclusions;

• Knowledge of the Workday system is welcome.

In Aviva Services Excellence Centre, we provide: 

• Contract of employment 

• Performance Bonus 

• Private medical care (ENEL-MED) 

• Emotional support consultations 

• Cafeteria system of benefits (e.g. MultiSport card) 

• Additional parent privileges: 
  - baby leave – 6 weeks leave for second parent 
  - shortened working time after parental leave 

• Employer-funded group insurance 

• Employee Shares Plan 

• Extra day off for birthday 

• Paid time off to volunteer 

• Additional leave acquired over the years in the company (even 5 days more in a year) 

• Wellbeing Leave - additional two weeks paid leave after 10 years of service 

• Access to the e-learning platforms 

• Internal employee referral program 

• Hybrid working model from Poland with a few days in Warsaw office per month (team meetings, onboarding, onsite trainings etc).

• Attractive office location in Warsaw - Gdański Business Center 

• Additional entitlements for people with disabilities - Work Without Barriers 

• Work environment that promotes diversity - Diversity Charter 

Do you see yourself in Aviva Services Excellence Centre? Be sure to apply!  

Aviva is for everyone!  

As a signatory to the Diversity Charter, Aviva applies a policy of equal treatment and creates a work environment that is friendly to people with disabilities. We do not require from candidates the date of birth, marital status and attached photos to your CV. We encourage all individuals regardless of gender to apply. 

Most of our people are smart working – spending also time in our office - combining the benefits of flexibility, with time together with colleagues. 

We’re inclusive - we welcome applications from people with diverse backgrounds and experiences. 

Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. So, regardless of gender, why not apply and try!