Office Assistant (part-time)

Neste is hiring an Office Assistant (part-time) in Geneva, Switzerland. Level rates it ; you can apply on Neste.

Level's read on this job

Level rates this role Little AI ●○○○: aI is not part of the work.
Tools and skills the posting cites include MS Office, Google Workspace and administration.
Level classifies it as a junior role.
Level lists 28 other open roles at Neste.
The role was posted in the last few days.

AI in this role

Part-time Office Assistant needed in Geneva to handle daily administrative operations, office maintenance, and support staff.

MS OfficeGoogle Workspace

administrationoffice-managementscheduling

Are you looking for a career in an inspiring, global environment where your expertise makes a difference? At Neste, you will be working for the world’s leading producer of renewable diesel and sustainable aviation fuel.

We are looking for you

Office Assistant - part-time 30% (12h per week) - with a maximum length employment agreement of 3 years

to join our team in Geneva, Switzerland.

Your part in Neste journey

It is a great time to join us!

As a member of our office team of around 40 people in Geneva, you will play a vital role in keeping our workplace running efficiently. You will handle daily administrative operations and oversee general functions to ensure a smooth environment. Additionally, you will offer administrative assistance to the Country General Manager related to the Office needs, collaborating on a variety of office tasks and projects at both local and global levels. This role is based on-site, requiring attendance on Tuesdays and Thursdays, with remaining days subject to determination.

In your role, you will

Ensure the overall office maintenance (excluding IT) and stocking of supplies in office, kitchen, meeting rooms, etc.
Coordinate and cooperate daily with Neste employees and vendors in the areas of : administration; cleaning services; office functionality; meeting arrangements; office supply or marketing material (ordering, shipping and deliveries); mail/courier/document management; and other daily administrative matters
Support local HR & general management in various areas such as employee services, fire safety, first aid training, office representation, notary services and local event planning and internal communication
Provide admin support for employee onboarding and offboarding process

You will report to the General Manager and collaborate closely with the local team in Geneva, corporate HR, and the external administration and office suppliers. Additionally, you will work in partnership with the Assistant Services Team Leader located at our HQ in Espoo, Finland. Prioritizing safety in all operations is a fundamental requirement for our entire team.

The keys to success in the position

The best combination of experiences, skills and background is:

Minimum 3 years of relevant administrative experience within a multinational setting
Deep familiarity with Geneva and its surrounding regions, paired with an established local network
Proficiency in MS Office (Word, Excel, Outlook) and Google Workspace (Gmail, Drive) is highly advantageous
Strong capability to work autonomously, showing initiative and a proactive, creative approach
Excellent communication and interpersonal skills
A highly motivated, energetic team player with the capacity to juggle multiple tasks
A collaborative mindset, ready to assume responsibility and drive initiatives forward
Resilient under pressure with solid problem-solving capabilities
Fluency in both written and spoken French and English, with additional languages considered a plus
Holding Swiss citizenship, a valid Swiss work permit, or EU citizenship

Let’s get you started

We look forward to receiving your CV by 30 November, 2026.

We will do our best to contact you within 2 weeks after the application time has ended. The recruitment process will include interviews and a security clearance is obtained with your consent.

Neste in brief

Neste (NESTE, Nasdaq Helsinki) is the world's leading producer of renewable diesel and sustainable aviation fuel (SAF), with production on three continents. Neste’s strategy focuses on growth in renewable fuels. The company’s renewables production capacity is expected to reach 6.8 million tons annually in 2027. Neste also produces high-quality oil products at its Porvoo refinery in Finland. The company has a network of nearly 1,000 fuel stations with expanding service offering, such as EV charging, in Finland and in the Baltics. Neste is included in many international indices for its sustainability performance. In 2025, Neste's revenue stood at EUR 19.0 billion. Read more: neste.com

#LI-Onsite

How we rate this

Office Assistant (part-time) at Neste rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.

Key facts

Office Assistant (part-time) is an open job at Neste.
Level rates this role AI Level 1 of 4: Little AI.
The role is based in Geneva.
The job was posted on November 12, 2026.
Seniority: junior.
Applications are handled by Neste. Apply on Neste

Prepare for this job

Built from this posting and from similar jobs on Level.

Skills and AI tools this role asks for

AdministrationOffice ManagementSchedulingMS OfficeGoogle Workspace

Questions you could be asked

Tell me about a project where administration was part of your work. What did you do?
Tell me about a project where office management was part of your work. What did you do?
Tell me about a project where scheduling was part of your work. What did you do?
What's a project where you used MS Office hands-on?
Walk me through how you've used Google Workspace in your day-to-day work.

Adapt your resume

List these exact terms on your resume: Administration, Office Management, Scheduling, MS Office, and Google Workspace. An applicant tracking system matches the wording, not the idea.
Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.

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