Office Manager

Le groupe RMC BFM, 3ème groupe média privé français, s’appuie sur une offre éditoriale qui allie qualité de l’information en continu nationale comme régionale et la richesse du divertissement.

THE ROLE

Oversee and manage all general administration and office operations of CMA CGM Vietnam to ensure efficient, compliant, and cost-effective workplace management.

WORK RELATIONSHIP

• Internal partners: HO/ARO, colleagues in CMA CGM Vietnam
• External partners: Vendors/Suppliers; customers; related authorized bodies.

RESPONSIBILITIES

1. Administration, Facilities, Compliance & Resource Management

• Manage office administration and facilities operations to ensure a safe, efficient, compliant, and productive working environment.
• Implement and maintain administrative policies, procedures, and workplace service standards.
• Coordinate office maintenance, renovations, relocations, and workspace optimization activities.
• Ensure compliance with company policies, local regulations, and health, safety, environmental, and security requirements.
• Monitor operational risks and support the implementation of appropriate mitigation measures.
• Maintain proper records and documentation for audits and regulatory inspections.
• Prepare and monitor administration and facilities budgets and support cost optimization initiatives.
• Manage company assets, resources, and workplace services to ensure effective utilization.

1. Team Leadership

• Lead, coach, and develop the Administration team.
• Set team objectives and monitor performance against agreed KPIs.
• Foster a service-oriented culture and promote continuous improvement.

1. Vendor & Contract Management

• Manage relationships with vendors, landlords, contractors, and service providers.
• Negotiate contracts and commercial terms to ensure quality service and cost optimization.
• Monitor vendor performance and ensure compliance with contractual obligations.
• Manage contracts related to office leases, warehouses, expatriate accommodations, office equipment, supplies, and other administrative services.

1. Employee Engagement & Corporate Events

• Plan and coordinate company events, employee engagement activities, town halls, and internal meetings.
• Partner with HR to deliver employee well-being and recognition programs.
• Coordinate expatriate support, including visa, work permit, residence card, housing, and relocation arrangements.

1. Others

• Lead or participate in cross-functional and regional projects as assigned.
• Perform other duties and responsibilities as required by management.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, Facilities Management, or related disciplines.
• Minimum 7 years of relevant experience in office administration, facilities management, or corporate services within a multinational environment.
• Experience in team supervision, vendor management, budgeting, and workplace operations.
• Strong communication, organizational, and stakeholder management skills.
• Ability to work independently and manage multiple priorities effectively.
• Good knowledge of office management, facilities operations, and workplace safety.
• Tech-savvy with proficiency in Microsoft Office applications and content creation tools such as Canva, CapCut, or similar applications.
• Good command of written and spoken English.

Dans le cadre de nos engagements en faveur de la diversité et de l'inclusion : tous nos postes sont ouverts aux personnes en situation de handicap.