People Generalist (3 days/week)

Rentman is a B2B SaaS scaleup building smart, powerful operations management platform for event and production teams. Our users plan everything from small shoots to massive festivals in 70+ countries - and they all rely on Rentman to keep their gear, people, and timing perfectly in sync. Check out our public roadmap to see what’s coming next. We’re based in Utrecht (NL) with a second office in Toronto (CA), and our team includes 120+ people from 30+ nationalities. We work in English, and our culture is open, inclusive, and flat - built on curiosity, ownership, and the freedom to challenge ideas.

Our Toronto office is growing, and it’s ready for its own on-site People presence. As our People Generalist, working on-site three days a week, you’re the connector between our Toronto office and our HQ in Utrecht (NL), making sure Toronto always feels part of one Rentman, and not an afterthought.

As the local point of contact for the People team, you bring People priorities and programmes to life in Toronto, so every cycle runs on time and teammates know where to go with their questions. Keeping a close eye on how people are doing, you pick up early signals on engagement. Every transition, whether someone is joining or moving on, is handled smoothly and with care. And the office runs well day to day, ready for a growing team.

People processes and Canadian compliance are coordinated from HQ. You carry them out locally, keep HQ informed of what’s happening on the ground and bring the Toronto perspective back to Utrecht, so communication flows both ways.

It’s a role for someone who is warm and approachable on the floor, structured behind the scenes, and comfortable working independently as part of a team on another continent. It combines hands-on office operations with real People work, with the chance to explore different areas of People along the way.

• Be the first point of contact for People questions in Toronto, responding quickly and routing policy, legal and payroll topics to the right owner in Utrecht.

• Bring People programmes to life locally, such as our engagement survey, Culture Talks and learning initiatives.

• Prepare and run on-site onboarding and offboarding, from IT, access and a buddy on day one through to exit conversations.

• Act as the on-site contact for payroll, pension and benefits, providing local input to our People Operations team.

• Spot early signals on engagement, wellbeing and fit, and share them with the right manager and People partner.

• Keep both offices connected by translating company and People updates to the Toronto context and sharing a monthly Toronto update with HQ.

• Run the Toronto office in line with our shared workplace standards, covering suppliers, facilities, safety, budget and regular team events.

• Support the upcoming office move, gathering input, preparing options and coordinating the move on site.

• Document recurring processes and suggest smart ways to automate repetitive work.

• You have 2+ years of experience in an HR Coordinator, HR Generalist or People Operations role.

• You have a working knowledge of Ontario employment standards, enough to recognise when something needs to go to Legal or Payroll.

• You’re available to work on site in Toronto 3 days a week (up to 24 hours per week).

• You’re fluent in written and spoken English and comfortable working with an international team across time zones.

• You’re confident with AI tools, use them in your daily work and are curious about how they can make HR processes smarter.

• You’re flexible and welcome change, adapting easily as the role and the company evolve.

• You’re a self-starter who knows where the line is: you act independently within agreed frameworks and escalate on time, with the facts ready.

• You’re warm and approachable, discreet with sensitive information, and structured in how you work.

• You enjoy being part of one team, even when your teammates are six hours ahead.
  

• You’ve worked in a tech or SaaS scale-up, or in a satellite office of a company headquartered abroad.

• You have experience in office management, workplace or events, ideally including an office move.

• You’ve worked with Personio or a comparable HRIS.

• You’ve built simple automations, for example with AI tools, to take repetitive work off your plate.

• Competitive salary based on experience, plus 8% holiday allowance

• A results-based bonus based on company performance (up to a full 13th month's salary)

• 25 vacation days to recharge

• Earn an extra day of PTO for each year at Rentman, from your second anniversary up to five years

• A 4-week paid sabbatical after 5 years to go on an adventure

• A comprehensive healthcare plan and a pension plan with 3% company matching

• An annual training budget to grow your skills

• Access to OpenUp for mental well-being and personal growth

• Your choice of a shiny new Windows, or Mac

• An ambitious, inclusive, and diverse international team

• A flexible and engaging work environment and various team activities

• An amazing office in the heart of Toronto

Please note: the benefits listed above are based on a full-time position (40 hours per week). As this role is 24 hours per week, benefits are prorated accordingly. We’re unable to offer visa sponsorship, so applicants must already be eligible to work in Canada.

Here's a breakdown of our recruitment process to give you a clear idea:

• Introduction Call with the recruiter about the job & Rentman, online (30-45 mins)

• Past Experience & Culture Interview with the team, online (60 mins)

• Final Skills Interview, on-site (60 mins)

Apply now! For questions or additional information, contact us at work@rentman.io.

At Rentman, we value diversity and are committed to creating an inclusive environment for all employees. We believe that our differences make us stronger and strive to foster a workplace where everyone feels valued and respected.