Personal Assistant, AYST

AI in this role

Provides administrative and business support to senior leadership while leveraging AI tools to enhance productivity.

ai-toolsspreadsheetsdatabases

administrative-supportcalendar-managementtravel-bookingproductivity-optimization

Job Description:

Job Title: Personal Assistant

Location: Mumbai, India

Corporate Title: AYST

Role Description

You will be part of PB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs).

What we’ll offer you

As part of our flexible scheme, here are just some of the benefits that you’ll enjoy

Best in class leave policy
Gender neutral parental leaves
100% reimbursement under childcare assistance benefit (gender neutral)
Sponsorship for Industry relevant certifications and education
Employee Assistance Program for you and your family members
Comprehensive Hospitalization Insurance for you and your dependents
Accident and Term life Insurance
Complementary Health screening for 35 yrs. and above

Your key responsibilities

Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including:
Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OnePB, Engage and Connect sessions, Online team engagement events
Compiling and disseminating meeting documents
Handle travel bookings & expense claims
Tracking infrastructure and inventory for new joiners / leavers
Assist with opening IT support tickets and follow-ups
Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
Maintain email distribution lists, Staff communications, email broadcasts
Seat planning and floor plan updates in DB systems e.g. dbMOVE

Your skills and experience

Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations
Educated to Bachelor’s degree level (Business Administration) or equivalent qualification/work ex
A self-starter with strong analytical skills
Excellent interpersonal & communication skills, with the ability to create presentations and reports
Strong organisational and planning skills
Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
Knowledge of the banking and financial sectors

Proven ability to leverage AI tools to enhance productivity, optimise workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs.

How we’ll support you

Training and development to help you excel in your career
Coaching and support from experts in your team
A culture of continuous learning to aid progression
A range of flexible benefits that you can tailor to suit your needs

About us and our teams

Please visit our company website for further information:

https://www.db.com/company/company.html

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.

How we rate this

Personal Assistant, AYST at Deutsche Bank rates 40 out of 100 for how much of the daily work is AI. That makes it Uses AI (AI Level 2 of 4). The level is about AI in the job, not seniority.

Classification

Uses AI. An ordinary role that requires AI tools.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Open the description and count.

Prepare for this job

A free preview built only from this posting: what it asks for, what you could be asked in an interview, and how to adjust your resume.

Skills and AI tools this role asks for

Administrative SupportCalendar ManagementTravel BookingProductivity OptimizationAI ToolsSpreadsheetsDatabases

Questions you could be asked

Tell me about a project where administrative support was part of your work. What did you do?
Tell me about a project where calendar management was part of your work. What did you do?
Tell me about a project where travel booking was part of your work. What did you do?
Tell me about a project where productivity optimization was part of your work. What did you do?
Walk me through how you've used AI Tools in your day-to-day work.

Adapt your resume

List these exact terms on your resume: Administrative Support, Calendar Management, Travel Booking, Productivity Optimization, and AI Tools. An applicant tracking system matches the wording, not the idea.
Attach one line of real, concrete experience to at least one of them — a tool named with nothing behind it rarely survives a human read.
Put the AI tool in a bullet point about what you did, not just in a skills list — this role treats it as a required part of the job.

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