Procurement - Management in Training

Procurement - Management in Training - UAE National only
(PO Agent)

JOB FAMILY : TRANSACTIONAL PROCUREMENT MANAGEMENT

Description

Detailed responsibilities ▪ Manage and follow up procurement requests and orders ▪ Ensure that delivery of the product or the service is compliant with the contractual terms (time, quality, price …)

▪ Manage daily activities within the “Procure to Receive” process, with purchasing operations policies and procedures

Support specifiers and confirm needs

✓ Receive procurement requests

✓ Record or re-record supply needs

✓ Identify and select the best supplier (references, catalogues)

✓ Ensure good compliance with operating procedures (quotes)

✓ Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance

✓ Address inquiries on missing items / order status of products from internal customers

Execute the core aspects of the supply process

✓ Convert low-to-moderate spend/risk purchase requisitions, covered under contract, to a purchase order (PO); approve POs up to a specified amount

✓ Handle procurement requests and prioritize requirements based on urgency (regrouping orders based on volumes)

✓ Place orders into the information system

✓ Ensure order accuracy, ship method, payment terms, etc.

✓ Maintain correct pricing on item files, orders, shipments, and specifications. Resolve discrepancies related to procurement / pricing issues

✓ Ensure the Group's rules, health, safety & sustainable development policies and ethical standards (internal and external) are applied throughout the Procurement process

Manage supply logistics

✓ Provide suppliers with valid delivery dates and support order expediting; Track incoming deliveries (reminders)

✓ Approve orders up to the permitted value

✓ Manage and identify risks of breaches in the supply chain and inform the specifier (traceability)

✓ Facilitate the correct use of tools

✓ Interact with suppliers to resolve transactional issues on a daily basis

Manage and resolve non-compliances and disputes

✓ Manage disputes (receipt, invoicing)

✓ Assess internal operational performance and suppliers (compliance)

✓ Suggest ways to reduce incidents

✓ Interface with accounts payable for payment or other issues relating to suppliers

6

Key Core / Technical Competencies

Short description / Key words

PO Agent

Category Management

Market intelligence, Strategy development, SRM ( classification, performance, action plan) & Partnering, Innovative solution, Contract Mgt (implementation &monitor), Value creation, Levers, R&O, Spend analysis, Auction

2

Sourcing Management

Market survey; Supplier & Sub Contractors Identification, Selection, Qualification, Evaluation, Performing Panel, Financial KPIs; Understand & Challenge the needs, Tenders; Negotiation; Contractualization, Clauses, Penalties, Liabilities, Guaranties, TCO, Budget & Performance plan, R&O, Price Quality Delay, Claims, Cost Management, Performance, Cash management, Payment Terms, Commercial Rewards, Billing Schedule, Forewards ( basic knowledge), Indexes

2

Process & Compliance & Digital

Policies, Governance, Rules, Processes, Tools (incl ERP & P2P process), KPIs, Digital Transformation, Performance, Expertise in excel and power BI, smart data analysis, etc

2

Operational Procure to Pay

Place and monitor Purchase Order; Receipt; Invoice; Catalogs

4

Logistic & Supply Chain

Shipment/Transport Management; Documentation (Tech/Import/Export); Delivery scheduling, Customs, Logistic provider Management, Reception

2