Property Executive (II)

Responsibilities

• Supervise and lead the in-house maintenance team in the absence of the Facilities Manager or designated person-in-charge.
• Manage and coordinate all soft services, including:
  • Cleaning Services
  • Pest Control
  • Landscaping
  • Reception Services
  • Event Management Support
  • Mailroom and Courier Services
  • Pantry and Office Supplies Management
  • Laundry Services
• Support the inspection of Mechanical & Electrical (M&E) systems and facilities, and recommend improvement, repair, or rectification works to the Facilities Manager.
• Source, obtain, and evaluate quotations from M&E and soft services contractors, including reviewing scope of work, specifications, and service requirements.
• Coordinate and schedule preventive maintenance and servicing activities for soft services contractors.
• Arrange and oversee routine inspections and maintenance activities performed by technicians during the absence of the Hard Services person-in-charge.
• Conduct contractor and technician safety briefings and ensure compliance with site safety requirements during the absence of the Hard Services person-in-charge.
• Maintain and update ISO 14001 and ISO 45001 documentation, and support internal and external audits.
• Support the Environment, Health & Safety (EHS) Committee in implementing and promoting Quality, Environmental, Health, and Safety initiatives.
• Review and update Risk Assessments (RA) and Environmental Aspect & Impact Assessments (EAIA) to ensure continued compliance and a safe, healthy workplace.
• Review, update, and implement Standard Operating Procedures (SOPs), including emergency response and business continuity procedures.
• Monitor contractor performance and ensure services are delivered in accordance with contractual obligations and company standards.
• Ensure compliance with statutory regulations, company policies, and facility management best practices.
• Perform any other duties and responsibilities assigned by the Facilities Manager from time to time.

Requirements:

• Diploma in Building services / M & E Engineering with min 2 years of working experience in managing office building or ITE certificate in M & E course with min 5 years of relevant working experience
• Able to manage & lead a team of in-house maintenance staff and M & E term contractors
• Preferably with good practical knowledge in ISO 18000 and 14000 matters
• Good written & communication skill
• Has a good safety mindset and displays good WSH behaviour