FactoryRecruiting Coordinator
Factory is hiring a Recruiting Coordinator in San Francisco, United States. Level rates it ; you can apply on Factory.
Level's read on this job
- Level rates this HR role Little AI ●○○○: aI is not part of the work.
- The posting mentions Databricks, Ashby and Google Calendar among its tools and skills.
- Level classes it as a junior role.
- Factory has 65 other open roles on Level.
AI in this role
Coordinate interviews, manage ATS data, and ensure smooth candidate experiences for an autonomous software platform.
About Factory
Our mission is to create a world where software builds and improves itself.
We build the platform for self-improving software development, helping the world's largest enterprise engineering teams turn their organizations into autonomous software factories. Customers including Nvidia, Blackstone, Royal Bank of Canada (RBC), Palo Alto Networks, Adobe, and T-Mobile run Factory to ship code, review PRs, run tests, and deploy continuously - getting smarter with every cycle.
In 2026, we raised $200M at a $5B valuation, bringing our total funding to over $400M. We are backed by world-class investors and operators including Khosla Ventures, Sequoia, Blackstone, Ali Ghodsi (CEO of Databricks), and Frank Slootman (Former CEO of Snowflake).
About the Role
As a Recruiting Coordinator at Factory, you'll be the person who makes candidates feel genuinely welcomed through every interaction, and the person our hiring teams rely on to keep everything running like clockwork. The ideal candidate will have strong organizational skills, a people-first mindset, and the ability to juggle multiple priorities in a fast-paced environment.
What you will do and achieve
Own the full scheduling experience including interview coordination so every candidate and interviewer shows up informed, prepared, and on time.
Host candidates onsite and create a candidate experience that's warm, human, and memorable while adapting to different personalities and making everyone feel at home.
Keep candidates and hiring teams in the loop throughout the process with timely, warm, and clear communication.
Partner closely with recruiters, interviewers, and hiring managers to anticipate needs, solve problems in real time, and keep things moving.
Maintain applicant tracking system (ATS) data integrity.
Qualifications
1–2 years of experience in recruiting, HR, or coordination roles (internships and entry-level experience considered).
Strong organizational and time-management skills with attention to detail
Comfortable handling confidential information with discretion.
Comfort with applicant tracking systems and recruitment tools. Bonus: experience with Ashby is a plus.
Are highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.
Use discretion when working with senior and executive level candidates.
This is an in-office position (5 days/week) in San Francisco (walking distance to Caltrain)
How we rate this
Recruiting Coordinator at Factory rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.
Little AI. AI is not part of the work.
- ●●●● Builds AI80 to 100
- ●●●○ Works on AI60 to 79
- ●●○○ Uses AI40 to 59
- ●○○○ Little AI0 to 39
Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.
Prepare for this job
Built from this posting and from similar jobs on Level.
Skills and AI tools this role asks for
Also common in HR jobs at this level
Pay
- Typical HR job
- $122k
This posting doesn't list pay. Use the typical HR figure when pay comes up. See HR jobs
Questions you could be asked
- Tell me about a project where recruiting coordination was part of your work. What did you do?
- Tell me about a project where scheduling was part of your work. What did you do?
- Tell me about a project where ats management was part of your work. What did you do?
- What's a project where you used Databricks hands-on?
- Walk me through how you've used Ashby in your day-to-day work.
Adapt your resume
- List these exact terms on your resume: Recruiting Coordination, Scheduling, Ats Management, Databricks, and Ashby. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.
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