Senior Executive – Vendor Management

How you will make an impact (Key responsibilities): 

1. Vendor Management • Build and maintain strong working relationships with beauty vendors and suppliers to ensure reliable and consistent service delivery. • Monitor vendor performance against agreed terms, timelines, and quality standards, escalating issues where necessary. • Support vendor onboarding processes, including documentation, system setup, and compliance verification. • Coordinate with vendors to resolve supply discrepancies, delivery delays, and invoice queries in a timely manner. 

2. PR/PO Processing & Procurement Coordination • Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) accurately and in accordance with procurement policies. • Track open POs to ensure timely fulfillment, flagging delays and working with vendors to resolve issues promptly. • Maintain accurate procurement records, documentation, and system data to support reporting and audit requirements. • Ensure all procurement activities comply with internal approval workflows, budgets, and company guidelines.

 3. Stakeholder Liaison & Coordination • Act as the primary point of contact between the Beauty team, vendors, finance, and other internal departments. • Liaise with merchandising, logistics, and finance teams to align procurement timelines with business and inventory needs. • Communicate order status updates, delivery schedules, and any supply risks proactively to relevant stakeholders. • Support cross-functional meetings and initiatives by providing accurate procurement data and timely follow-through on action items.

4. Reporting & Process Improvement • Prepare and maintain regular procurement reports, PO trackers, and vendor performance summaries for management review. • Identify inefficiencies in procurement workflows and recommend process improvements to enhance accuracy and turnaround time. • Support the implementation of procurement best practices and system enhancements within the Beauty category. • Monitor key metrics such as PO accuracy, lead times, and vendor compliance to drive continuous operational improvement.

What you will bring – Skills & Qualifications: 

• Bachelor's degree in Business Administration, Supply Chain, Retail Management, or even law related field is preferred. 

• 2 - 5 years of experience in procurement, vendor management, or operations within a retail or beauty environment. • Hands-on experience raising and managing PRs and POs within an ERP or procurement system. 

• Proven ability to manage vendor relationships and resolve supply chain issues effectively.

• Strong understanding of procurement processes, purchase order cycles, and supplier coordination.

• Experience liaising across cross-functional teams including finance, logistics, and merchandising.

• Proficiency in Microsoft Excel and ERP/procurement platforms such as SAP or Oracle.

• Strong organizational skills with a high level of attention to detail and documentation accuracy. 

• Excellent written and verbal communication skills for effective stakeholder engagement.

• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced retail environment.