Staff Accountant

Staff Accountant 
(21535)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn. 

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary 

To record all debtor ledger accounts, issue invoices. To check pro-forma invoices, statement of accounts, collection of outstanding accounts including credit card and employees’ personal accounts. To assist Accountant to enforce and ensure that all finance objectives are achieved and policies are followed, with regard to Accounts Receivable. Perform daily income audit and send out daily revenue reports to the operation. Reconcile assigned balance sheet accounts and assist in the month end closing of the books. 

Key Duties & Responsibilities 

• Prepare Accounts Receivable invoices according to arrival and send invoices to concerned Accounts Receivable daily (With in 24Hours). 

• Ensures all transfers to City Ledger through Income Auditor agree with the control account. 

• Ensures that those room rates charged to travel agents are in accordance with the respective contracts. 

• Immediately sort out any disputes or discrepancies in rates/ or charges with the Assistant Director, Finance and pass necessary rebates. 

• Update the Accounts Receivable invoices in excel sheets correctly and promptly according to the invoice dispatch. 

• Prepare and send out Accounts Receivable outstanding statement monthly. 

• Maintain the Accounts Receivable ledger below 60 days outstanding above 93% of the total outstanding. 

• Attending weekly credit meeting (In the absence of Assistant Director, Finance) and highlighting to Director, Finance the outstanding issues from the collection. 

• Check all Pro-Forma invoices before reservations sends out to clients. 

• Process all commissionable agents’ commission through “Onyx” on a timely manner, inform the concerned agent once commission is processed, and keep a proper record on this. 

• Process all “Skywards” miles report on a weekly basis and keep a proper record on this to cross check the payment, once receive invoice from “Skywards”. 

• Check and file all departure Guest Registration Card according to departure date. 

• Check all credit card transactions of the day and postings in the system (both Opera and Symphony) according to the bank statement on a daily basis and highlight any discrepancies to Financial Controller to take action. 

• Prepare staff city ledger account monthly and submit a detailed deduction list to payroll. 

• Attend to all inquiries raised by customers relating to payment terms and requests for special billings promptly, professionally and courteously in the absence of the Assistant Director, Finance. 

• Maintain all documents in proper filing system with easy reference, following the resorts SVS filing system. 

• Assist Financial Controller for month end closing (A/R reconciliation, commission reconciliation, moth end provisions, month end JV’s etc.). 

• Assist Financial Controller for payment follow-up from Accounts Receivables and handing and shorting out discrepancies related to invoices. 

• Maintain full confidentiality over Resorts’ Financial status and other matters as instructed by the Director, Finance. 

• Perform Income auditor daily and distribute daily revenue report to the operation, prepare the month end reports (Statistical). 

• Reconcile credit cards on a daily basis with the bank and keep Financial Controller informed for any discrepancies and clear them timely. 

• Response to all credit card chargeback inquiries timely and keep Financial Controller informed for any loss of credit card chargeback 

• Perform any additional duties and/or special projects as requested by the Financial Controller, Director of Finance, or any other member of the management team. 

Skills, Experience, & Educational Requirements  

• Knowledge in PMS OPERA/POS SYMPHONY/SPA SOFTWARE ZENOTI 

• Advance Knowledge in Microsoft Excel 

• Minimum one year experience in Resort/Hotel 

• Accounting or business degree is preferred 

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.