Mistral AIWorkplace Operations Manager
Mistral AI is hiring a Workplace Operations Manager in San Francisco, United States. Level rates it ; you can apply on Mistral AI.
Level's read on this job
- Level rates this role Little AI ●○○○: aI is not part of the work.
- Tools and skills the posting cites include Google Workspace, Slack and Notion.
- Level classifies it as a mid-level role.
- Level lists 229 other open roles at Mistral AI.
AI in this role
Manage day-to-day office operations, logistics, vendor relationships, and events for the San Francisco office.
About Mistral
Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector, co-creating customized AI systems that they can run on their terms.
We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.
Role Summary
We're looking for a proactive, detail-oriented Workplace Operations Manager to keep our San Francisco office running smoothly. You'll be the backbone of our day-to-day operations. Managing everything from vendor relationships and office logistics to event planning. This is a great fit for someone who thrives in a fast-paced environment, loves solving problems before they become problems, and takes pride in creating a great workplace experience for the whole team.
What You Will Do:
Provide on-site support and serve as a first point of contact for employee questions
Perform daily inspections to keep the workplace clean, safe, and orderly.
Manage office repairs, maintenance schedules, and vendor relationships, escalating issues when necessary.
Handle incoming mail and package processing.
Support and manage onsite programs including food, snack, and beverage services.
Manage vendor relationships and contracts in partnership with Legal, Finance, and Procurement, from sourcing through renewal.
Plan and execute employee engagement events for the local team.
Serve as the primary point of contact for facilities issues and building management.
Help maintain a safe, organized, and welcoming office environment.
Who You Are:
3+ years of experience in an office management or workplace operations role (startup or tech company experience a plus)
Excellent organizational skills with strong attention to detail
Strong written and verbal communication skills, with a friendly, professional demeanor
Ability to multitask and prioritize in a fast-paced, ever-changing environment
A proactive, "can-do," "no task too small" attitude and a genuine desire to help others
Tech-savvy with Google Workspace, Slack, Notion, and ticketing systems
Experience working across different time zones is a plus
A collaborative team player who works well with colleagues across departments and builds strong relationships throughout the office
A plus: experience with access control and visitor management systems (e.g., badge provisioning, guest registration, security credentialing)
What We Offer
We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.
For the most up-to-date details on benefits available in your location, please refer to our Benefits page.
Privacy Policy
Your privacy matters to us. You can learn more about how we handle your personal data in our Applicant Privacy Policy.
How we rate this
Workplace Operations Manager at Mistral AI rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.
Little AI. AI is not part of the work.
- ●●●● Builds AI80 to 100
- ●●●○ Works on AI60 to 79
- ●●○○ Uses AI40 to 59
- ●○○○ Little AI0 to 39
Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.
Prepare for this job
Built from this posting and from similar jobs on Level.
Skills and AI tools this role asks for
Questions you could be asked
- Tell me about a project where office management was part of your work. What did you do?
- Tell me about a project where facilities management was part of your work. What did you do?
- Tell me about a project where vendor management was part of your work. What did you do?
- Tell me about a project where event planning was part of your work. What did you do?
- Walk me through how you've used Google Workspace in your day-to-day work.
Adapt your resume
- List these exact terms on your resume: Office Management, Facilities Management, Vendor Management, Event Planning, and Google Workspace. An applicant tracking system matches the wording, not the idea.
- Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.
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