Admin Assistant - UAE National

We are seeking a proactive and organized UAE National Administrative Assistant to support the day-to-day operations of our business. 
This opportunity is open to fresh graduates and experienced professionals with up to 10 years of experience who are looking to build a rewarding career within the Oil & Gas and Energy sector.
The role would be based in Sharjah, UAE. This recruitment activity supports the organization's Emiratization objectives and commitment to hiring UAE Nationals.

• Provide general administrative support to the department and management team.
• Handle incoming correspondence, emails, and telephone inquiries.
• Maintain and organize electronic and hard-copy filing systems.
• Schedule meetings, prepare agendas, and coordinate meeting logistics.
• Prepare routine reports, presentations, and documents.
• Assist in travel arrangements, accommodation bookings, and expense tracking.
• Coordinate office supplies and administrative inventories.
• Support onboarding activities for new employees.
• Ensure confidentiality of company information and records.
• Perform other administrative duties as assigned.

• Manage calendars, meetings, and travel arrangements for senior management.
• Coordinate departmental communications and stakeholder interactions.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Support project documentation, document control, and records management activities.
• Monitor administrative processes and recommend efficiency improvements.
• Coordinate with internal departments, clients, contractors, and external vendors.
• Track department budgets, invoices, and procurement requests where applicable.
• Assist with event planning, workshops, and corporate activities.
• Ensure compliance with company policies and document management procedures.
• Provide guidance and support to junior administrative staff when required.

• Diploma or Bachelor's Degree in:
• Internship or administrative experience is an advantage.

• Diploma or Bachelor's Degree in a relevant field.
• 3-10 years of administrative, office coordination, executive support, or related experience.
• Experience within Oil & Gas, EPC, Energy, Engineering, Construction, or Corporate environments is preferred
• Strong verbal and written communication skills.
• Professional and customer-focused approach.
• Ability to work effectively with multiple stakeholders.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• High level of integrity and confidentiality.
• Team player with a proactive and positive attitude.
• Strong problem-solving and coordination skills.