Administrative Assistance Administrator NORTAM

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

At CEVA Logistics, we Rise in Motion.  Your career is always on the move, growing as fast and as far as your ambition takes you. Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world. The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job. It’s a journey on which you rise. 

Pay Range: $57,000 - $63,000

YOUR ROLE

As an Administrative Assistant, you will provide administrative support for NORTAM Security Leadership team in the execution of highly confidential, complex, and sensitive matters.  Models and acts in accordance with our guiding principles and core values.

WHAT ARE YOU GOING TO DO?

• Prepare a variety of highly confidential, specialized, recurrent, and non-recurrent reports and documentation related to the department's function and the company's business activities.
• Prepare, compose, and initiate accurate and timely correspondence, memoranda, presentation material and reports, choosing an appropriate means of communication.
• Prepare, compose, and initiate accurate and timely reports related to department functions and finances.
• Develop and maintain paper and electronic files, systems and procedures related to the administrative affairs of the department's function.
• Maintain issue-specific files; ensure all filing systems are updated and maintained on a daily and weekly basis.
• Organize and maintain department files in the database.
• Perform a broad range of complex administrative functions of a highly confidential or specialized nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have a moderate impact on expense.
• Coordinate a variety of resources and obtain information for special projects and assignments.
• Assist in project management by tracking deadlines and facilitating communication.
• Compiling report data to meet provide insights information
• Assist with vendor coordination and procurement requests or inquiries.
• Serve as a liaison between the department, vendors, senior management, and external parties.
• Coordinate and schedule meetings, conferences, and appointments.
• Coordinate and maintain department's calendar.
• Answer routine and non-routine telephone calls, providing information to callers, including senior management and key external sources.
• Maintain confidentiality of all information.
• Maintain awareness of departmental and organizational goals and objectives
• Maintain accurate records of department policies and procedures.
• Make travel arrangements and process expense reports for senior management.
• Process incoming and outgoing correspondence for postal mail and email.

• Perform other duties as assigned to support the Security function.

WHAT ARE WE LOOKING FOR?

Education & Experience

• High School Diploma or GED required.
• Bachelor's Degree preferred or equivalent combination of work experience and education may be substituted for degree.
• Minimum five years related experience.
• Strong proficiency in Microsoft Office, including PowerPoint and Visio, internet, web-based and specific job related software applications.
• Industry experience preferred
• CAP (Certified Administrative Professional) or CAA (Certified Administrative Assistant) preferred

Knowledge & Skills

• Demonstrated ability to compose, edit and proofread written documents (routine letters, business correspondence and reports of varying complexity.) Ability to produce error-free documents from rough draft involving a standard business vocabulary, or a limited range of specialized recurrent terminology.
• Skilled in the creation of spreadsheets, elaborate reports, charts, graphs, and other word processing documents.
• Excellent planning, time management, collaboration, decision making, organization, presentation and negotiating skills.
• Knowledgeable of company policies, practices, and operations.
• Flexible, able to balance multiple tasks and changing priorities and possess exceptional interpersonal skills.
• Ability to display a strong sense of urgency and good judgment.
• Excellent oral communications skills. Must be able to read, write and speak English fluently.
• Ability to collaborate with internal and external resources, gain credibility with senior management, and manage through conflict with a positive, flexible attitude.
• Ability to support team members in furthering departmental goals through open and honest communication, promoting team interests over self-interest.
• Requires a high degree of integrity and the ability to maintain confidentiality.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.

We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us.  You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background.  We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic.  We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note:  Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: firstname.lastname@cevalogistics.com. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate.  False statements or information will result in the application voided.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage.
Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.