Associate Executive Specialist

About this role:

Wells Fargo is seeking an Associate Executive Specialist to provide administrative support to the Southwest Division Executive in Commercial Banking by coordinating activities, preparing business materials, and supporting administrative deliverables. You will organize information and follow-up activities, handle confidential information, and work with others to support leader priorities and team commitments.

In this role, you will:

• Support executives with calendar management, meeting coordination, travel arrangements, calls, correspondence, expenses, and related administrative activities
• Prepare presentations, reports, meeting materials, and communications by gathering and organizing information from multiple sources
• Coordinate administrative deliverables and follow-up activities that support leader priorities and team commitments
• Handle confidential information in accordance with applicable policies, procedures, and compliance requirements
• Work within manager guidance while developing knowledge of the supported function and its priorities
• Collaborate with team members, peers, and internal or external contacts to resolve routine administrative issues and support business goals

Required Qualifications:

• 6+ months of executive administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience supporting calendars, meetings, records, correspondence, supplies, travel, or other routine administrative activities
• Skill in preparing reports, correspondence, meeting materials, or similar business documents
• Experience following established policies, procedures, risk requirements, or controls
• Ability to organize and interpret information to support business activities and decisions
• Experience coordinating projects or activities and working with stakeholders to support business needs
• Experience as a ticket administrator in Ticket Manager System and manage travel in Concur
• Experience with Commercial Banking MESM budgets is preferred
• Ability to track deliverables, manage follow-up activities, and support successful execution of business priorities and projects.
• Strong organizational skills with exceptional attention to detail and follow-through
• Proven ability to exercise sound judgment, maintain confidentiality, and work independently.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating leadership meetings, organizational events, offsites, and stakeholder engagement activities.
• Advanced proficiency in Microsoft Outlook, Excel and PowerPoint; experience using AI automation tools such as Copilot

Job Expectations:

• This position offers a hybrid work schedule from our 2030 Main Street Irvine, Ca location.
• Relocation assistance is not available for this position
• This position is not eligible for Visa sponsorship

Pay range: 44.23-69.71 per hour

Pay Range

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

c. Please be prepared to provide accurate information and supporting documentation in connection with any lawful employment and education verification conducted by Wells Fargo.