Chief Administration Office Manager, Assistant Vice President (m/f/n) 1 year Fix-Term contract

Who we are looking for

We are looking for an experienced Business Manager to support the state street bank international (SSBI) Chief Administration Office (CAO) during a fixed-term maternity leave cover. You will coordinate key governance, regulatory and management priorities and work closely with senior leaders and cross-functional teams across SSBI.

This role supports the effective delivery of CAO priorities by providing oversight, coordination and quality assurance across governance, senior management submissions, regulatory remediations and other executive management activities. You will help ensure that key submissions, meetings and initiatives are delivered to a high standard and on time.

Why this role is important to us

You will be joining the Investment Services function that allows us to deliver a comprehensive, holistic approach to each client relationship — for asset managers and asset owners, insurance companies, and official institutions globally. It means our client-facing functions work together to bring the very best solutions and services the firm has to offer — across all of our locations, products, and capabilities.

Join us if making your mark on the long-lasting client relationships we build is a challenge you are up for.

What you will be responsible for

As a Chief Administration Office Manager, you will:

• Maintain primary focus on business management support for SSBI CAO by managing priorities and facilitating communication flow across the relevant functions
• Act as central point of contact for business management requests and be responsible for engaging all relevant function with SSBI CAO remit for execution and timely delivery
• Support the tracking and timely closure of regulatory, audit and internal findings, escalating risks and roadblocks as required
• Provide quality assurance and constructive challenge for key remediation activities and strategic initiatives as and when aligned with the SSBI CAO
• Prepare leadership meetings, governance forums, conferences, town halls and management updates, including agendas, materials, decisions and follow-up actions
• Coordinate cross-functional priorities and strengthen collaboration across the CAO and wider SSBI organization
• Support improvements to governance, reporting and business management processes, including management information and dashboards
• Contribute to strong risk culture, employee engagement, inclusion and other CAO-wide initiatives.

What we value

These skills will help you succeed in this role

• Strong organizational, planning and stakeholder-management skills, with the ability to manage competing priorities
• Excellent written and verbal communication skills and confidence preparing and presenting materials for senior management
• A proactive, collaborative and attention to detail-oriented working style
• Sound judgment and the ability to handle sensitive and confidential information appropriately
• Strong organizational, planning and stakeholder-management skills, with the ability to manage competing priorities
• Strong leadership skills, driving results and fostering a culture of collaboration and accountability without direct management direct lines “can do attitude”
• Problem solving and decision-making capabilities, with a focus on finding practical and innovative solutions with a strong dedication on delivering tangible results

Education & Preferred Qualifications

• A minimum 8 years of experience in roles including strategy, regulatory, leading global programs and executing a portfolio of efforts with staff management
• Advanced master degree
• Sound understanding of regulatory risks and how to manage them
• Fluent in English and German
• Advanced proficiency in Microsoft PowerPoint and Excel

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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