Executive Assistant

Novartis is hiring an Executive Assistant in Kyiv, Ukraine. Level rates it ; you can apply on Novartis.

Level's read on this job

Little AI ●○○○ is how Level rates this role: aI is not part of the work.
The posting mentions administrative support, project management and vendor management among its tools and skills.
Level classes it as a mid-level role.
Novartis has 865 other open roles on Level.

AI in this role

Provide executive administrative support, project coordination, and operational management for department activities.

administrative-supportproject-managementvendor-managementcustomer-servicestakeholder-engagement

Job Description Summary

-Provide administrative support and purchasing expertise to ensure the timely provision of services for effective and efficient maintenance

Job Description

Major accountabilities:

General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks.
Involved in strategic planning processes.
Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines services that are specific to the department.
Accommodates customer’s specific needs.
Work processes in own area of responsibility: Initiates new processes or modification of processes and coordinates the introduction of new or modified processes.
Handling of administrative projects: Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) -Supervisory tasks: Mentors temporary employees or apprentices or assumes a limited project coordination/management role.
Proactively engage stakeholders to ensure that on site client’s expectations are met through high levels of customer service -Effectively manage service vendor to ensure an on time deliverable system.
24/7 emergency call support and site attendance is required.
Flexibility and ownership of the overall operations.
Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)

Key performance indicators:

Enhance operational effectiveness and efficiency -Consistently monitor and control the quality of performance -Reduce operational costs -Maximize asset value and extend asset life cycle

Minimum Requirements:
Work Experience:

Managing Crises.
Cross Cultural Experience.
Collaborating across boundaries.

Skills:

Quality decision making.
Managing resources.
Creativity and visioning.
Being assertive.
Conflict management.
Challenging the status quo.
Influencing and persuading.
Transaction Deal Structuring.
Franchise Strategy Prioritization.
Analyzing stakeholder requirements.

Languages :

English
Ukrainian

Skills Desired

How we rate this

Executive Assistant at Novartis rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Read the description and count the AI tools, models and workflows it names.

Key facts

Executive Assistant is an open job at Novartis.
Level rates this role AI Level 1 of 4: Little AI.
The role is based in Kyiv.
The job was posted on September 24, 2026.
Seniority: mid.
Applications are handled by Novartis. Apply on Novartis

Prepare for this job

Built from this posting and from similar jobs on Level.

Skills and AI tools this role asks for

Administrative SupportProject ManagementVendor ManagementCustomer ServiceStakeholder Engagement

Questions you could be asked

Tell me about a project where administrative support was part of your work. What did you do?
Tell me about a project where project management was part of your work. What did you do?
Tell me about a project where vendor management was part of your work. What did you do?
Tell me about a project where customer service was part of your work. What did you do?
Tell me about a project where stakeholder engagement was part of your work. What did you do?

Adapt your resume

List these exact terms on your resume: Administrative Support, Project Management, Vendor Management, Customer Service, and Stakeholder Engagement. An applicant tracking system matches the wording, not the idea.
Attach one line of real, concrete experience to at least one of them. A tool named with nothing behind it rarely survives a human read.

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