Executive Assistant III, People eXperience & Technology

AI in this role

Provide high-level executive support and operational partnership to a senior PXT leader at Amazon.

executive-supportcalendar-managementtravel-coordinationexpense-management

The PXT North America Operations organization is seeking a senior-level Executive Assistant to provide single-threaded support to a L10 leading PXT North America Operations. This is a high-visibility, fast-paced, and strategically critical role for a seasoned professional who operates with high levels of discretion, judgment, and business acumen. You will serve as a trusted partner and force multiplier who enables leadership effectiveness across a complex, global organization with various dependencies with other senior leaders.

This is not a traditional administrative role. You will operate as a strategic partner who anticipates needs, drives operational rigor, and ensures the VP’s time and attention are directed toward the highest-impact priorities. You must be comfortable navigating ambiguity, exercising independent judgment, and influencing across all levels of the organization. A strong sense of ownership and the ability to maintain composure under pressure are essential.

From Day One, this role will focus on keeping the organization’s leader and team organized, informed, and on task. High-level calendar management and scheduling will require exceptional attention to detail, superb time management, and the ability to juggle multiple priorities and last-minute escalations while partnering effectively with Executive Assistants throughout the organization to get things done.
This role offers unparalleled exposure to senior leadership decision-making, enterprise-wide people strategy, and the opportunity to shape how Amazon develops its most senior talent and reimagines its operating model for the AI era.

This role requires five (5) days a week in office.

Key job responsibilities
- Executive Partnership: Operate as an extension of the VP’s office, partnering with senior leaders and cross-functional EAs to ensure seamless coordination across the North America and PXT teams.
- Strategic Calendar Management: Own and optimize the VP’s calendar as a strategic asset — ensuring time allocation reflects business priorities, protecting focus time, and proactively resolving conflicts across multiple time zones and senior stakeholders.
- Travel Coordination: Manage complex domestic and international travel itineraries, optimizing productivity and compliance with Amazon travel policies, and anticipating and resolving disruptions proactively.
- Expense Management: Own expense report coordination and submission, ensuring accuracy, timeliness, and policy compliance.
- Meeting & Event Management: Plan and execute leadership offsites, all-hands and all-team meetings, team events, recognition, and cross-organizational forums — managing end-to-end logistics including agendas, venues, catering, AV, and post-event follow-up.
- Deliverable Tracking: Track and help drive completion of key deliverables, following up on overdue items to keep the organization on task.
- EA Partnership & Mentorship: Serve as a lead Executive Assistant for the organization, providing guidance, coordination, and best-practice support to EAs across the org, and partnering with Assistants across Amazon.
- Stakeholder Management: Build and maintain strong relationships with business partners, stakeholder EAs, and leaders across Amazon, serving as a trusted point of contact for the VP’s organization and external partners.
- Confidentiality & Discretion: Handle highly sensitive people-related information — including executive talent, compensation, and workforce strategy — with the utmost confidentiality.

Basic qualifications

- 8+ years of senior level leadership support experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with C-level executive calendar management
- Experience as an Executive Assistant

Preferred qualifications

- Experience managing teams
- Experience working in a matrixed organization

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Seattle - 98,700.00 - 160,000.00 USD annually

How we rate this

Executive Assistant III, People eXperience & Technology at Amazon rates 0 out of 100 for how much of the daily work is AI. That makes it Little AI (AI Level 1 of 4). The level is about AI in the job, not seniority.

Classification

Little AI. AI is not part of the work.

●●●● Builds AI80 to 100
●●●○ Works on AI60 to 79
●●○○ Uses AI40 to 59
●○○○ Little AI0 to 39

Levels come from how often the tools, models and workflows of the role are named in the posting itself. Open the description and count.

Prepare for this job

A free preview built only from this posting: what it asks for, what you could be asked in an interview, and how to adjust your resume.

Skills and AI tools this role asks for

Executive SupportCalendar ManagementTravel CoordinationExpense Management

Questions you could be asked

Tell me about a project where executive support was part of your work. What did you do?
Tell me about a project where calendar management was part of your work. What did you do?
Tell me about a project where travel coordination was part of your work. What did you do?
Tell me about a project where expense management was part of your work. What did you do?

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List these exact terms on your resume: Executive Support, Calendar Management, Travel Coordination, and Expense Management. An applicant tracking system matches the wording, not the idea.
Attach one line of real, concrete experience to at least one of them — a tool named with nothing behind it rarely survives a human read.

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