Executive.Human Resources.Aster Global Centre - India

Our Story: 

Aster DM Healthcare is one of the largest private healthcare service providers operating in the GCC, with a growing presence across six countries including the UAE, Saudi Arabia, Qatar, Oman, Bahrain, and Jordan. Guided by our brand promise “We’ll Treat You Well,” we are committed to delivering accessible, high-quality care rooted in compassion and clinical excellence. We are among the few integrated healthcare networks in the region with a strong presence across the continuum of care through fifteen hospitals, 122 clinics, and over 320 pharmacies. Our core strength lies in our 15,000+ dedicated employees who work together to create an environment where ideas are shared, support is valued, and successes are celebrated. 

Our Benefits & Culture: 

At Aster, We Care. We strive to create meaningful & purposeful experiences for our employees. As part of our team, you can contribute to giving back to society. Around the world we employ discoverers and encourage bold innovators. Aster DM Healthcare is an Equal Opportunity Employer. We embrace diversity and respect differences that lay the foundation for encouraging creative ideas, building cohesive teams and fostering values and experiences. Our brand's promise of "We'll Treat You Well" deeply resonates with our employees and the communities we serve 

JOB DESCRIPTION 

Job Title: Executive – Human Resources 

Department: Human Resources 

Reports To: HR Manager / Assistant Manager – HR 

Job Purpose 

The HR Executive is responsible for supporting day-to-day HR operations across the UAE, with primary responsibility for visa and immigration processes, employee exits, HR letters and documentation, HR reporting, and maintaining employee information in the Oracle HRMS system. The role ensures timely completion of HR transactions, accurate employee records, and compliance with company policies and applicable UAE requirements. 

Key Responsibilities 

1. Visa & Immigration Management 

a. Manage and track employee visa renewals and related immigration requirements. 

b. Maintain an updated visa and Emirates ID expiry tracker and initiate renewals within the required timelines. 

c. Coordinate with employees, PRO/PR team, and relevant stakeholders for required visa documentation. 

d. Support employment visa applications, renewals, amendments, cancellations, and other related processes. 

e. Follow up on medical fitness, Emirates ID, labour-related documentation, and visa stamping/status, as applicable. 

f. Ensure employee immigration documents are properly maintained and updated in employee records and HR systems. 

2. Employee Exit Management 

a. Manage employee exit formalities from resignation/termination notification through final clearance. 

b. Coordinate with employees and relevant departments for exit clearance and handover requirements. 

c. Process and follow up on visa and labour cancellation requirements. 

d. Maintain exit trackers and ensure timely closure of pending exit activities. 

e. Coordinate the required documentation for final settlement processing. 

f. Update employee status and exit information in Oracle HRMS. 

g. Maintain complete exit documentation for audit and future reference. 

3. HR Letters & Employee Documentation 

a. Prepare and issue standard HR letters and certificates, including employment certificates, salary certificates, experience letters, NOCs and other employee-related letters. 

b. Ensure letters are prepared accurately and issued within agreed timelines. 

c. Maintain proper records of all letters and employee documents issued. 

d. Support employees with routine HR documentation requests. 

4. Oracle HRMS Management 

a. Maintain accurate employee information in Oracle HRMS for the UAE workforce. 

b. Update employee records relating to personal information, employment details, transfers, promotions, reporting lines, visa information, and separation details. 

Job Specification 

Education 

a. Bachelor’s degree in Human Resources, Business Administration, Management, or a related discipline. 

b. HR certification or additional HR qualification will be an advantage. 

Experience 

• Minimum 1–2 years of relevant HR Operations experience, or freshers can be considered with Very good Microsoft Excel skills, including formulas, lookups, PivotTables, data validation, data analysis, and preparation of HR reports. 

• Good knowledge of Microsoft Word, including preparation and formatting of HR letters, certificates, reports, and other official documents. 

• Good overall computer and system skills with the ability to quickly learn and work with new HR applications and digital platforms. 

• Ability to maintain accurate employee databases, trackers, and electronic records. 

Core Competencies 

• Strong attention to detail and accuracy. 

• Good analytical and problem-solving skills. 

• Ability to manage multiple HR transactions and priorities simultaneously. 

• Good verbal communication skills. 

• Strong follow-up and coordination skills. 

• Ability to work independently as well as within an HR team.